- Scope of the procurement
- Lot 1. Betsi Cadwaladr University Health Board East Area – Wrexham and Flintshire
- Lot 2. Betsi Cadwaladr University Health Board Central Area – Denbighshire and Conwy
- Lot 3. Betsi Cadwaladr University Health Board West Area - Anglesey & Gwynedd
- Lot 4. Aneurin Bevan University Health Board
- Lot 5. Cwm Taf Morgannwg University Health Board
- Lot 6. Cardiff and Vale University Health Board
- Lot 7. Powys Teaching Health Board
- Lot 8. Swansea Bay University Health Board
- Lot 9. Hywel Dda University Health Board
Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Telephone
+44 2920905416
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Independent Mental Health Advocacy (IMHA) All Wales
Reference number
PRO-OJEULT-43078
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Wales Shared Services Partnership – Procurement Services (NWSSP-PS) are working in collaboration with the Health Boards in Wales to commission an Independent Mental Health Advocacy (IMHA) service, in line with the Mental Health
Act 1983 and Mental Health (Wales) Measures 2010 (Part 4). The NHS Wales Shared Services Partnership (hosted by Velindre University
NHS Trust) on behalf of the NHS Wales is looking to appoint suitably qualified contractor/s of Independent Mental Health Advocate
(IMHA) services across:
Aneurin Bevan University Health Board
Betsi Cadwaladr University Health Board
Cardiff and Vale University Health Board
Cwm Taf Morgannwg University Health Board
Hywel Dda University Health Board
Powys Teaching Health Board
Swansea Bay University Health Board
The MHA (1983) has recently undergone an independent review, and the UK Government has responded to this review in the form of a White Paper and provide consultation on is proposal to accept, reject or amend the independent review recommendations. To enable the flexibility to deal with any proposed changes that may come about as a result of the White Paper, an additional clause has been included within the overarching terms and conditions of this agreement. This clause stipulates that should the accepted updates to the Mental Health Act cause a material change to the contract, the contract can be terminated and re-procured in line with the updates.
two.1.5) Estimated total value
Value excluding VAT: £10,145,825
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Betsi Cadwaladr University Health Board East Area – Wrexham and Flintshire
Lot No
1
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Betsi Cadwaladr University Health Board, East Area – Wrexham and Flintshire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £701,705
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Betsi Cadwaladr University Health Board Central Area – Denbighshire and Conwy
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Betsi Cadwaladr University Health Board Central Area – Denbighshire and Conwy.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £701,705
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Betsi Cadwaladr University Health Board West Area - Anglesey & Gwynedd
Lot No
3
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKL11 - Isle of Anglesey
- UKL12 - Gwynedd
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Betsi Cadwaladr University Health Board West Area - Anglesey & Gwynedd
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £701,705
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Aneurin Bevan University Health Board
Lot No
4
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Aneurin Bevan University Health Board
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,731,875
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of this agreement is for three(3) years, with the option to extend for a further two(2) years, at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cwm Taf Morgannwg University Health Board
Lot No
5
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL15 - Central Valleys
- UKL17 - Bridgend and Neath Port Talbot
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Cwm Taf Morgannwg University Health Board
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,825,850
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of this agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cardiff and Vale University Health Board
Lot No
6
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Cardiff and Vale University Health Board
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,725,625
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of this contract is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Powys Teaching Health Board
Lot No
7
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Powys Teaching Health Board
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £477,950
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of this agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Swansea Bay University Health Board
Lot No
8
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
- UKL2 - East Wales
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services Swansea Bay University Health Board.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,418,150
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of this agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hywel Dda University Health Board
Lot No
9
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85323000 - Community health services
- 85312310 - Guidance services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
- UKL14 - South West Wales
two.2.4) Description of the procurement
Independent Mental Health Advocacy (IMHA) services for Hywel Dda University Health Board
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £986,250
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial term of the agreement is for a period of three(3) years, with the option to extend for a further two(2) years in 12 month increments at the sole discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Suppliers will be required to enter into terms and conditions of contract as set out in the ITT, save for matters of clarification or consistency the terms are non-negotiable.
NWSSP reserves the right to request a parent company and/or other guarantees of financial liability.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If the extension option is not utilised a notice will be published circa 9 months prior to the end of this contract 31/12/24.
** The Mental Health Act is currently under review, should there be any material changes to the Act that impact the delivery of this contract the Authority reserves the right to retender the agreement in line with any updates prior to the end date of the contract.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The services to which this notice relates fall within Regulation 74, Section 7, Chapter 3, Part 2 of the Public Contracts Regulations 2015
(Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter
alia, applying selection criteria at tender stage, neither the publication of this voluntary notice nor the employment of any particular
terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose
behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to 'Light Touch' services.
The Contracting Authority will not accept completed tenders after the stated closing date.
The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.
The tendering process will be undertaken via electronic means using the Bravo e-tendering system.
Access Bravo eTenderWales at https://etenderwales.bravosolution.co.uk/. Register/login to the portal and click "ITTs open to all
suppliers". Find the ITT_number & title and click on the "express interest" button. This will move the ITT into your "my ITT" page.
To access attachments click "buyer attachments" in the "ITT details".
To respond click "my response" under "ITT details". Then "create response" or "decline to respond". You can use the "messages" function
to communicate with the buyer and seek any clarification. Submit your tender using the "submit response" button.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82778
(WA Ref:82778)
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=99449
(WA Ref:99449)
The buyer considers that this contract is suitable for consortia.
Please note: All values listed in this notice are reflective of funding for the full term of the contract including all extension options (5 years).
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=109210
(WA Ref:109210)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom