Scope
Reference
COL26-01
Description
Tender for the supply and distribution of Ambient, Chilled, Frozen, Non-Food (chemicals & Disposables), Snacks, Confectionery & Soft Drinks, and Sandwich Products to The Collegiate Trust.
Total value (estimated)
- £2,560,057 excluding VAT
- £2,667,856 including VAT
Above the relevant threshold
Options
The right to additional purchases while the contract is valid.
additional products can be added to the contract with prior notification
Main procurement category
Goods
Contract locations
- UKI - London
- UKJ - South East (England)
Lot constraints
Description of how multiple lots may be awarded:
There are no restrictions on the number of lots for which a Supplier can bid. It is the Client’s intention to award each category lot on a sole supply basis. If deemed advantageous, The Collegiate Trust reserves the right to award lots 1, 2 and 3 together on a sole supply basis.
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Ambient, Chilled, Frozen
Description
Supply & Distribution of Ambient, Chilled and Frozen Products
Lot value (estimated)
- £1,585,892 excluding VAT
- £1,601,114 including VAT
Contract dates (estimated)
- 18 May 2026 to 17 May 2028
- Possible extension to 16 May 2029
- 2 years, 11 months, 30 days
Description of possible extension:
With an option to extend for a further 12 months
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Same for all lots
Contract locations and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Non-Food
Description
Supply and distribution of Non-Food products
Lot value (estimated)
- £149,720 excluding VAT
- £179,645 including VAT
Contract dates (estimated)
- 18 May 2026 to 17 May 2028
- Possible extension to 16 May 2029
- 2 years, 11 months, 30 days
Description of possible extension:
Option to extend for a further 12 months
CPV classifications
- 39222000 - Catering supplies
Same for all lots
Contract locations and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Snacks, Confectionery & Soft Drinks
Description
Supply and distribution of Snacks, Confectionery & Soft Drinks products
Lot value (estimated)
- £398,371 excluding VAT
- £461,023 including VAT
Contract dates (estimated)
- 18 May 2026 to 17 May 2028
- Possible extension to 16 May 2029
- 2 years, 11 months, 30 days
Description of possible extension:
With an option to extend for a further 12 month period
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Same for all lots
Contract locations and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Sandwiches
Description
Supply & Distribution of Sandwich products
Lot value (estimated)
- £426,074 excluding VAT
- £426,074 including VAT
Contract dates (estimated)
- 18 May 2026 to 17 May 2028
- Possible extension to 16 May 2029
- 2 years, 11 months, 30 days
Description of possible extension:
option to extend for a further 12 month period
CPV classifications
- 15811511 - Prepared sandwiches
- 15811510 - Sandwiches
Same for all lots
Contract locations and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Ambient, Chilled, Frozen
Lot 2. Non-Food
Lot 3. Snacks, Confectionery & Soft Drinks
Lot 4. Sandwiches
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 February 2026, 4:30pm
Tender submission deadline
6 March 2026, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 April 2026
Award criteria
Lot 1. Ambient, Chilled, Frozen
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The suppliers delivered price will be evaluated against the Client’s current delivered price. |
Price | 70.00% |
| Delivery & Service | Suppliers will be scored on your responses to the Client’s delivery requirements. |
Quality | 15.00% |
| Social Value | Suppliers will be scored on your responses to the questions on social value in this section based on the support you can offer. |
Quality | 10.00% |
| Product Range | Suppliers will be scored on like for like matching of products, and any incorrect matches will reduce your score. |
Quality | 5.00% |
Lot 2. Non-Food
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The suppliers delivered price will be evaluated against the Client’s current delivered price. |
Price | 70.00% |
| Delivery & Service | The Suppliers will be scored on your responses to the Client’s delivery requirements. |
Quality | 15.00% |
| Social Value | The suppliers will be scored on your responses to the questions on social value in this section based on the support you can offer. |
Quality | 10.00% |
| Product Range | The suppliers will be scored on like for like matching of products, and any incorrect matches will reduce your score. |
Quality | 5.00% |
Lot 3. Snacks, Confectionery & Soft Drinks
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The Suppliers delivered price will be evaluated against the Client’s current delivered price. |
Price | 70.00% |
| Delivery & Service | The Suppliers will be scored on your responses to the Client’s delivery requirements. |
Quality | 15.00% |
| Social Value | The Suppliers will be scored on your responses to the questions on social value in this section based on the support you can offer. |
Quality | 10.00% |
| Product Range | The Suppliers will be scored on like for like matching of products, and any incorrect matches will reduce your score. |
Quality | 5.00% |
Lot 4. Sandwiches
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Your delivered price will be evaluated against the Client’s current delivered price. |
Price | 55.00% |
| Product Sampling | Suppliers will be asked to provide products for a blind sampling session, and scores from this will be included in the final evaluation result. |
Quality | 20.00% |
| Delivery & Service | You will be scored on your responses to the Client’s delivery requirements. |
Quality | 15.00% |
| Social Value | Suppliers will be scored on your responses to the questions on social value in this section based on the support you can offer. |
Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Avendra International has not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631101
The Collegiate Trust Tender documents for supply and distribution of Ambient, Chilled, Frozen, Non-Food, Snacks, Confectionery, Soft Drinks and Sandwich products
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=631102
Supplier Technical Requirements to be completed for this tender
Contracting authority
The Collegiate Trust Trading Limited (Pelican)
- Public Procurement Organisation Number: PRLJ-4695-GMRM
Honister Heights, Purley
Surrey
CR8 1EX
United Kingdom
Email: dalchow-chloe@avendra.com
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PELICAN PROCUREMENT SERVICES LIMITED T/A AVENDRA INTERNATIONAL
Summary of their role in this procurement: Management of the procurement process
- Public Procurement Organisation Number: PRZL-8147-TNNW
Ascent 4, Farnborough Aerospace Centre,
Farnborough
GU146XN
United Kingdom
Contact name: Chloe Dalchow
Email: dalchow-chloe@avendra.com
Region: UKJ37 - North Hampshire