Section one: Contracting authority
one.1) Name and addresses
Sport England
SportPark, 2 Oakwood Drive
Loughborough
LE11 3QF
Contact
Procurement Team
Telephone
+44 8458508508
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sportengland.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sportengland.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://sportengland.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SE1105 - Investment Processing System
Reference number
SE1105
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Grant making represents a core strand of Sport England's mission for Uniting the Movement and a critical means of funding organisations of all shapes and sizes. Our grant funding comes from His Majesty’s Government Treasury department, known at Exchequer funding, and from The National Lottery. This funding is delivered through a number of funding programmes with a broad mix of funding types, some low volume, but high value and multi-year through to high volume, low value, single payments. We typically make around 4,000 to 5,000 awards a year across the programmes. Grant making is one of the primary reasons Sport England was founded and our ability to deliver grants cannot be put at risk.
Our current systems and process have proven robust and provided exceptional return on investment. However, it is now in need of replacement. We have two core systems that make up our legacy estate, and we are seeking a new, tried and trusted grant making system; one that offers a step change across the board and helps us operate more efficiently by embracing modern technology and ways of working. We expect the system to excel and delight our customers, with an intuitive, feature rich grant portal to service their needs. We expect to see high level of validation and automation within the system to reduce work for our customers and users.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48400000 - Business transaction and personal business software package
- 48411000 - Investment management software package
- 48422000 - Software package suites
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Sport England as the contracting authority is tendering for the supply of an Investment Processing System. Sport England is seeking through this tendering process to award a contract to a suitably capable Contractor to provide these Services for an initial term of 48 months, with an option to extend by a further 2 x 12 months. The anticipated contract value for the initial term is up to £1,200,000.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
With an option to extend by a further 2 x 12 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in SQ document.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
We are proposing a shorter period as i) a PIN notice has been published and ii) a shorter time limit would be impractical for the project timeline.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 May 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
18 May 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Sport England Complaints
SportPark, 3 Oakwood Drive
Loughborough
LE11 3QF
Country
United Kingdom
Internet address
https://www.sportengland.org/corporate-information
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service
London
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Sport England Complaints Procedure can be found on our website.
Public Procurement Review Service (PPRS), also provides a route for suppliers to raise concerns about public procurement practice.
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service
London
Country
United Kingdom