Section one: Contracting authority
one.1) Name and addresses
Department of Health & Social Care
39 Victoria Street
London
SW1H 0EU
Contact
Martin Robbins
Telephone
+44 1132546070
Country
United Kingdom
Region code
UKI32 - Westminster
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-of-health-and-social-care
Buyer's address
https://www.gov.uk/government/organisations/department-of-health-and-social-care
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HFEA Transformation Project - Dynamics 365 & SharePoint
Reference number
C303636
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It’s imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems.
The HFEA is the contracting authority with DHSC publishing the notice on their behalf
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £582,282.75
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement
The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It’s imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems.
Contract Project Reference: C303636
Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
12 month extension available
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-028298
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 February 2025
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from tenderers from other EU Member States: 20
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ceox Services Ltd
4 Reading Road,
Pangbourne
RG8 7LY
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
11143592
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £582,282.75
Total value of the contract/lot: £582,282.75
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Commercial Court
7 Rolls Building, Fetter Lane
London
EC4A 1NL
Country
United Kingdom