Scope
Description
Whitley And Eggborough Community Primary School has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
Whitley And Eggborough Community Primary School can support pupils on their education journey from whichever point they join the school, from Reception to Year 6.
Whitley and Eggborough CP School is a happy and thriving school in the heart of the community. We are a welcoming, friendly school, which is always full of life and full of learning.
We are very proud of the successes of our school - the excellent relationships we have with our families, friends and our children. Our staff, families and governors are dedicated to making WECPS an exciting, stimulating and inclusive school, where we can learn together in friendship.
We have high standards in everything we do and we work hard to achieve our values;
To be Caring, Helping and Sharing (CHaS). These values are represented through our school mascot CHAS.
Further details about the School are given later in the document under 'The School' section.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Tender Timeline:
Issue of Invitation to Tender - Monday 17th March 2025
Bidding Companies to Visit Sites Monday 31st March
11:45am - 12:45pm (lunch service).
Clarification Deadline - Friday 4th April 2025
Clarification Return Deadline * - Wednesday 9th April 2025
Deadline for return of Tender Responses -
Friday 25th April - 3:30pm
Evaluation of Responses - Red Box - WC 28th April 2025
Presentation by shortlisted bidders - Tuesday 13th May - timings tbc
Reference site visits - WC Monday 19th May
Contract Awarded by - Monday 2nd June
Mobilisation Meeting - Monday 16th June
Contract Commencement - Monday 1st September
Total value (estimated)
- £170,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Option to extend contract, 1 year plus 1 additional year.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKE - Yorkshire and the Humber
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
25 April 2025, 3:30pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Qualitative Responses | Quality | 55% |
| Financial Responses | Price | 45% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
The Whitley & Eggborough CP School
- UK Register of Learning Providers (UKPRN number): 121423
- Public Procurement Organisation Number: PDMZ-1272-PXBX
Learning Lane, Whitley
Goole
DN14 0WE
United Kingdom
Email: admin@redboxcs.com
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government