Scope
Reference
DN805607
Description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a two lot quotation.
Lot 1 – 166 complete assessment (F3 & F4) not to exceed £120,000 (including VAT)
Lot 2 – 300 mental health assessments – not to exceed £60,000 (including VAT)- this will be a combination of telephone (reviews) and in person assessments (at SBCs discretion).
Lot 1
SBC require166 good quality Best Interests and mental health assessments to assist with the current shortfall.
Lot 2
SBC require 300 mental health assessments, these will be a combination of in person assessments and telephone assessments (at the discretion of SBC).
The contract term will be for a maximum term of 18 months., the contract ending when all assessments are complete
Lot 1 contract spend is £120,000 (inclusive of VAT)
Lot 2 contract spend is £60, 000 (inclusive of VAT)
Full details relating to the DoLS Procurement project are provided in the RFQ/tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
RFQ/Tender clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 26 February 2026 12PM UK Local time. The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
RFQ/Tender Responses are required to be submitted no later than 4 March 2026, 12pm UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN805607
No Tender submissions will be considered without completing the RFQ/tender documents in full including attachments and returning them in alignment with the instructions within the RFQ/tender documents.
Total value (estimated)
- £144,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 2 April 2026 to 1 September 2027
- 1 year, 5 months
Main procurement category
Services
Contract locations
- UKK14 - Swindon
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. 166 Complete assessments form 3 and form 4 . 1. 166 Complete assessments form 3 and form 4
Description
Lot 1. 166 Complete assessments form 3 and form 4
Lot value (estimated)
- £96,000 excluding VAT
- £120,000 including VAT
CPV classifications
- 85000000 - Health and social work services
- 85120000 - Medical practice and related services
- 85140000 - Miscellaneous health services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. 300 mental health assessments. 2. 300 mental health assessments
Description
Lot 2. 300 mental health assessments- this will be a combination of telephone (reviews) and in person assessments (at SBCs discretion).
Lot value (estimated)
- £48,000 excluding VAT
- £60,000 including VAT
CPV classifications
- 85140000 - Miscellaneous health services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
26 February 2026, 12:00pm
Tender submission deadline
4 March 2026, 12:00pm
Submission address and any special instructions
In order to provide unrestricted , full and free of charge access to the tender documents the Authority is providing the documents in the Attachment area of the Pro Contract e - tendering portal at www.supplyingthesouthwest.org.uk
In order to access amendable versions of the documents and to submit a response suppliers will need to register as a supplier with Pro-contract at www.suppliyingthesouthwest.org.uk then register an interest before obtaining access and download the Word and Excel format documents for completion and submission
Tenders may be submitted electronically
Yes
Award criteria
Quality
1. meeting contract specification requirements - 20%
2. assessors continuous development - 20%
3. quality assurance processes - 30%
4. Assessor expertise - 20%
5. Social Value - 10%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Swindon Borough Council
- Public Procurement Organisation Number: PNPT-6195-XDWV
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact name: Ms Leila Alizadeh- Mattingley
Email: lalizadeh-mattingley@swindon.gov.uk
Website: http://www.swindon.gov.uk
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government