Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Mr Baz Mistry
Telephone
+44 1163055119
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.1) Name and addresses
Leicester City Council
Leicester
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
one.1) Name and addresses
Rutland County Council
Rutland
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=9d93f3fb-a1ae-eb11-810c-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=9d93f3fb-a1ae-eb11-810c-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Domestic Abuse Service Locality for Leicester City Council, Leicestershire County Council & Rutland County Council
Reference number
DN537381
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicester City Council, Leicestershire County Council, Rutland County Council and the Police and Crime Commissioner for Leicestershire are jointly re-commissioning domestic and sexual violence and abuse (DSVA) services across Leicester, Leicestershire and Rutland (LLR). We are commissioning a system of provision (the Service System) rather than a single service.
As part of this DSVA re-commissioning exercise, Leicester City Council, Leicestershire County Council and Rutland County Council invites Tenders for the provision of Domestic Abuse Locality Services.
This service provision is divided into two lots:
• Lot 1 - Domestic Abuse Locality Services for Leicester City Council
• Lot 2 - Domestic Abuse Locality Services for Leicestershire County Council and Domestic Abuse Locality Services for Rutland.
For each lot a separate contract will be awarded to a single Supplier - one for Leicester City Council (Lot 1) and one for Leicestershire and Rutland County Councils (Lot 2). For the purpose of Lot 2, Leicestershire County Council and Rutland County Council will have a separate contract, substantially on the same terms, and that both contracts for lot 2 are expected to be awarded to the same provider.
The proposed Contracts will be for an initial period from 01 April 2022 to 31 March 2025 with an option to extend, subject to satisfactory performance outcomes and agreement by the Authorities, for a further period up to a total of two years (24months) to 31 March 2027, taking the contract term to a maximum of 5 years.
The Authorities wish to ensure that procurement opportunities are open to small local enterprises and voluntary and community sector organisations as it appreciates the very important role they play in the local economy. Tenders from these organisations are particularly welcomed.
The Authority has established the procurement process on the basis of funding it is currently. However, the Authorities does anticipate receiving some additional funding from the Ministry of Housing, Communities and Local Government (MHCLG). Contracts have been written with precise but flexible options for variation so that this additional funding can be used to secure additional services through this contract should the Authority so wish. *The advertised contract value reflects this potential, but it is not guaranteed; hence the difference between the advertised value and the affordability threshold used in the ITT.
Contract values for the following lots are:
- *Lot 1 - Domestic Abuse Locality Services for Leicester (Annual Value = £225,000 (5 Years Value = £1,125,000))
- Lot 2 Domestic Abuse Locality Services for Leicestershire (Annual Value = £257,200 (5 Years Value = £1,286,000)) and Domestic Abuse Locality Services for Rutland (Annual Value = £58,000 (5 Years Value = £290,000)).
The Authorities are commissioning a system of provision (the Service System) rather than a single service so this specification (which is for part of the system) should be read in conjunction with the Overarching Model Document which sets out the Service System.
A Helpline and Engagement Service will be the main local access point for victims of domestic and sexual violence and abuse (and those supporting them) and as such it will offer a “front door” to other support services. By taking this approach we intend to reduce victims re-telling their experiences multiple times, reduce delay and improve co-ordination and relationships.
The Authority is conducting this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contracts Regulations 2015, (Regulations 74 to 77). The procurement process will be similar to that of an Open procedure; however, the process will, unlike an Open Procedure, include the flexibility allowed under the Light Touch Regime.
two.1.5) Estimated total value
Value excluding VAT: £3,276,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Domestic Violence / Abuse Service Locality for Leicester
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
two.2.4) Description of the procurement
Leicester City Council, Leicestershire County Council, Rutland County Council and the Police and Crime Commissioner for Leicestershire are jointly re-commissioning domestic and sexual violence and abuse (DSVA) services across Leicester, Leicestershire and Rutland (LLR). We are commissioning a system of provision (the Service System) rather than a single service.
This procurement relates to Domestic Abuse Locality Services for Leicester City
The proposed Contracts will be for an initial period from 01 April 2022 to 31 March 2025 with an option to extend, subject to satisfactory performance outcomes and agreement by the Authorities, for a further period up to a total of two years (24months) to 31 March 2027, taking the contract term to a maximum of 5 years.
The Authorities wish to ensure that procurement opportunities are open to small local enterprises and voluntary and community sector organisations as it appreciates the very important role they play in the local economy. Tenders from these organisations are particularly welcomed.
The Authority has established the procurement process on the basis of funding it is currently.
However, the Authorities does anticipate receiving some additional funding from the Ministry of Housing, Communities and Local Government (MHCLG). Contracts have been written with precise but flexible options for variation so that this additional funding can be used to secure additional services through this contract should the Authority so wish. The advertised contract value reflects this potential, but it is not guaranteed; hence the difference between the advertised value and the affordability threshold used in the ITT.
The contract value is £225,000 p/a (5 Years Value = £1,125,000)).
The Authorities are commissioning a system of provision (the Service System) rather than a single service so this specification (which is for part of the system) should be read in conjunction with the Overarching Model Document which sets out the Service System.
A Helpline and Engagement Service will be the main local access point for victims of domestic and sexual violence and abuse (and those supporting them) and as such it will offer a “front door” to other support services. By taking this approach we intend to reduce victims re-telling their experiences multiple times, reduce delay and improve co-ordination and relationships.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Please refer to the ITT documentation.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council anticipates receiving some additional funding from MHCLG. Contracts have been written with precise but flexible options for variation so that this additional funding can be used to secure additional services through this contract should the Authority so wish. The advertised contract value reflects this potential, but it is not guaranteed; hence the difference between the advertised value and the affordability threshold used in the ITT.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Leicester City Council, Leicestershire County Council, Rutland County Council and the Police and Crime Commissioner for Leicestershire are jointly re-commissioning domestic and sexual violence and abuse (DSVA) services across Leicester, Leicestershire and Rutland (LLR). We are commissioning a system of provision (the Service System) rather than a single service.
This service relates to Domestic Abuse Locality Services for Leicestershire and Rutland.
The proposed Contracts will be for an initial period from 01 April 2022 to 31 March 2025 with an option to extend, subject to satisfactory performance outcomes and agreement by the Authorities, for a further period up to a total of two years (24months) to 31 March 2027, taking the contract term to a maximum of 5 years.
The Authorities wish to ensure that procurement opportunities are open to small local enterprises and voluntary and community sector organisations as it appreciates the very important role they play in the local economy. Tenders from these organisations are particularly welcomed.
The Authority has established the procurement process on the basis of funding it is currently.
However, the Authorities does anticipate receiving some additional funding from the Ministry of Housing, Communities and Local Government (MHCLG). Contracts have been written with precise but flexible options for variation so that this additional funding can be used to secure additional services through this contract should the Authority so wish. The advertised contract value reflects this potential, but it is not guaranteed; hence the difference between the advertised value and the affordability threshold used in the ITT.
The contract value is £257,258 p/a (5 Years Value = £1,576,000)).
The Authorities are commissioning a system of provision (the Service System) rather than a single service so this specification (which is for part of the system) should be read in conjunction with the Overarching Model Document which sets out the Service System.
A Helpline and Engagement Service will be the main local access point for victims of domestic and sexual violence and abuse (and those supporting them) and as such it will offer a “front door” to other support services. By taking this approach we intend to reduce victims re-telling their experiences multiple times, reduce delay and improve co-ordination and relationships.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,576,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council anticipates receiving some additional funding from MHCLG. Contracts have been written with precise but flexible options for variation so that this additional funding can be used to secure additional services through this contract should the Authority so wish.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Construction and Technology Court (Queens Bench Division) (Branch of High Court of Justice)
Priory Courts, 33 Bull Street
Birmingham
B4 6DS
Country
United Kingdom