Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire Council
Council Headquarters, Almada Street
Hamilton
ML3 0AA
Contact
Irene Peacock
irene.peacock@southlanarkshire.gov.uk
Telephone
+44 1698454184
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.southlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Service, Maintenance and Repair of Closed Protocol Fire and Intruder Alarms
Reference number
SLC/PS/HTR/21/122
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
There are 20 closed protocol fire alarms and 16 closed protocol intruder alarms in various Council and SLLC properties throughout the South Lanarkshire area which were installed by FMS Fire & Security Ltd (FMS) as a result of an architect’s design, when the properties were built.
The Council therefore require to procure a contract with FMS Fire & Security to undertake all inspections, routine servicing, and maintenance, repair and / or replacement of parts identified during maintenance visits; call outs to reset the systems or to repair as necessary to ensure the satisfactory operation of the intruder systems within those properties.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £612,110
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
South Lanarkshire
two.2.4) Description of the procurement
The procurement of the contract was undertaken via Negotiated Tendering Procedure which can be justified under Regulation 33(1) of The Public Contracts (Scotland) Regulations 2015 for the following reason:-
The services can only be supplied by a particular contractor because competition is absent for technical reasons and no alternative or substitute exists, and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.
The 20 closed protocol fire alarms and 16 closed protocol intruder alarms installed within Council and SLLC properties throughout South Lanarkshire by FMS are ‘closed protocol’ systems. The fire alarms and intruder alarms are stand-alone systems where the device manufacturer produces all the devices and control panels for the complete network and there is no compatibility with any other manufacturer’s components. Therefore, the closed protocol fire alarms and intruder alarms can only be serviced, maintained, and repaired by qualified engineers from FMS.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract being awarded is for 5 years with an optional extension of up to 5 years subject to satisfactory performance, financial standing and availability of funding
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The 20 closed protocol fire alarms and 16 closed protocol intruder alarms installed within Council and SLLC properties throughout South Lanarkshire by FMS Fire & Security Services are ‘closed protocol’ systems. The fire alarms and intruder alarms are stand-alone systems where the device manufacturer produces all the devices and control panels for the complete network and there is no compatibility with any other manufacturer’s components. Therefore, the closed protocol fire alarms and intruder alarms can only be serviced, maintained, and repaired by qualified engineers from FMS Fire & Security Services.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
SLC/PS/HTR/21/122
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FMS Fire and SEcurity
2 Dryden Road, Bilston Industrial Estate
Loanhead
EH20 9HP
Telephone
+44 1314404123
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £612,110
Section six. Complementary information
six.3) Additional information
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is:
Court of Session
Parliament House
Parliament Square
Edinburgh
EH1 1RQ
+44 1312252595
supreme.courts@scotcourts.gov.u
(SC Ref:690201)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street,
Hamilton
ML3 0BT
hamiltoncivl@scotcourts.gov.uk
Telephone
+44 1698282957
Country
United Kingdom