Section one: Contracting authority
one.1) Name and addresses
Kent County Council (t/a KCS Procurement Services)
Head Office, 1 Abbey Wood Group, Kings Hill
West Malling
ME19 4YT
Contact
Mr Ian Day
Telephone
+44 1622236697
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.commercialservices.org.uk
Buyer's address
http://www.commercialservices.org.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Y20031 - Supply of Multi-Functional Devices and Digital Solutions
Reference number
DN589137
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.1.4) Short description
KCS Procurement Services, acting for and on behalf of Kent County Council (KCC) Central
Buying Consortium (CBC) and the Commercial Service Group (CSG), a Procurement Buying
Organisation (PBO), wish to create a national, user friendly, time and cost effective
Framework Agreement for the supply of Multi-Functional Devices and Digital Solutions.
The Framework Agreement covers the provision and installation of a full range of MultiFunctional Devices, Digital Solutions and Digital Transformation.
The Framework Agreement will be split into two (2) individual LOTs. These are:
LOT 1 – Leased and Purchased Multi-Functional Devices and Digital Solutions
LOT 2 – Digital Transformation and Associated Services
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £0.1 / Highest offer: £500,000,000 taken into consideration
two.2) Description
two.2.1) Title
Leased and Purchased Multi-Functional Devices and Digital Solutions
Lot No
1
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
LOT 1 covers the provision of multi-functional Devices and digital solutions, to include both
A4 and A4/A3 networked and standalone multi-functional Devices, printers, high volume
print room Devices and wide format printers, all with the option of CPC maintenance.
Equipment in this LOT may be procured as a direct purchase or via a Lease agreement. In
addition to the standard Manufacturer’s warranty, maintenance options must be available
for all products.
Digital Solutions requirements can include, but will not be limited to, a range of Equipment,
Software and Services (including on-going maintenance, support and managed print) to help
control, manage and measure the effectiveness of the print environment. This can include
output surveys to establish existing output trends and costs, print job accounting, Device
management, departmental chargeback, confidential printing, job routing based on most
efficient use of Devices, scanning with optical character recognition, greater efficiencies
through the reduction of waste and uncollected jobs, rules-based printing.
Product Range
Product ranges must include provision for the following minimum requirements:
• Desktop and floor standing printers
• Wide format printers
• Multi-functional Devices
• High volume Equipment
• Mono, colour, A4 and A3 technology with a range of speeds
• Various finishing options
• Standard network interfaces for print/copy/scan/fax versions (to include java cards as
standard)
• Management information Software/user control enabling software
two.2.5) Award criteria
Quality criterion - Name: Quality of Service/Added Value / Weighting: 50
Quality criterion - Name: Social Vlaue / Weighting: 10
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Digital Transformation and Associated Services
Lot No
2
two.2.2) Additional CPV code(s)
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Digital transformation is the process of using digital technologies to create new, or modify
existing, business processes, culture, and Customer experiences to meet changing
Customer needs and requirements.
We are seeking Suppliers who, in complement to their offering of multi-functional Devices,
can provide digital transformation services to enable Customers to transform and improve
operating processes by way of multiple solutions with the Supplier of their choice. Individual
opportunities will need to be tailored to meet the Customer’s requirement to improve
efficiency, provide an agile and reliable solution that will transform and meet their business
objectives.
This LOT supports both the Supplier and Customer/Member Authority in identifying and
developing strategic relationships, that will provide benefits through the ability to have a
single lead Supplier relationship.
List of Potential Requirements
Indicative requirements include, but are not limited to, the following:
• Audio visual solutions
• Communication systems
• Cloud storage
• Document storage, distribution and management
• Facilities solutions
• High volume print Devices
• Hosted services
• Hybrid mail
• ICT hardware
• ICT systems management, support and solutions
• Mail management solutions
• Multi-functional Devices
• Network services
• Outsourced print solutions
• Print management, consultancy and audit
• Scanning and archiving solutions
• Software solutions
• Wide format Devices
Associated services may extend beyond the scope of the Goods/Services purchased and
may include, but not be limited to;
• End user support
• Service desk
• Installation
• Project management
• Training
• Asset management
• Consultancy
two.2.5) Award criteria
Quality criterion - Name: Quality of service/added value / Weighting: 90
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-032040
Section five. Award of contract
Contract No
Y20031
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sharp Business Systems UK Plc
Northern House, Moor Knoll Lane,
East Ardsley,
WF3 2EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £300,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ricoh UK Ltd
800 Pavilion Drive Northampton Business Park
Northampton
NN4 7YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £300,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kyocera Document Systems (UK) Ltd
Eldon Court 75-77 London Road
Reading
RG1 5BS
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £300,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Specialist Computer Centres (SCC) Plc
James House Warwick Road
Tyseley
B11 2LE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £300,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Apogee Corporation Ltd
Nimbus House, Liphook Way 20/20 Business Park
Maidstone
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £300,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sharp Business Systems UK Plc
Northern House, Moor Knoll Lane,
East Ardsley,
WF3 2EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £200,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ricoh UK Ltd
800 Pavilion Drive Northampton Business Park
Northampton
NN4 7YL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £200,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Specialist Computer Centres (SCC) Plc
James House Warwick Road
Tyseley
B11 2LE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £200,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The DMS Digital Group
Belmont House Deakins Business Park
Bolton
BL7 9RP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £200,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kyocera Document Systems (UK) Ltd
Eldon Court 75-77 London Road
Reading
Rg1 5BS
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £200,000,000 taken into consideration
Section five. Award of contract
Contract No
Y20031
Lot No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 April 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Apogee Corporation Ltd
Nimbus House, Liphook Way 20/20 Business Park
Maidstone
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £0.1 / Highest offer: £200,000,000 taken into consideration
Section six. Complementary information
six.3) Additional information
Member Authorities that have expressed interest in accessing the Framework Agreement
from the outset are:
Hampshire County Council
Hertfordshire County Council
Kent County Council (via KCS Procurement Services)
Other public bodies will have access to this Framework Agreement but may only do so with
the agreement of the Contracting Authority. Those organisations who may wish to access
this Framework Agreement will be members, Affiliates and associates of the CBC Group,
local government authorities, the police service, the fire service, the NHS and NHS trusts,
housing associations, third sector organisations, academic centres (including Academies),
free Schools, publicly funded organisations and publicly owned private companies, operating
within the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland
and Isle of Man.
The Framework Agreement will also be open for use by all other local authorities and public
sector bodies. Full details of potential Customer’s geographical areas and organisations can be found in the original contract notice and by emailing the csgprocurement@csltd.org.uk quoting contract reference Y20031
six.4) Procedures for review
six.4.1) Review body
Commercial Services Kent Ltd
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
Country
United Kingdom