Section one: Contracting entity
one.1) Name and addresses
ScotRail Trains Limited
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
sheryl.s.cupples@Scotrail.co.uk
Telephone
+44 3448110141
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SR785 Unexplained Delay Software Solution
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of unexplained delay software solution covering west of Scotland and parts of the Central Belt, covering areas from Mallaig to Stranraer, Carlisle, and Glasgow to Edinburgh, Stirling, and Alloa. This will provide coverage for nearly all the current electric fleet. We invite suppliers to complete this PQQ and ITN for this software solution.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48140000 - Railway traffic control software package
- 48120000 - Flight control software package
- 48130000 - Aviation ground support and test software package
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
This is a 'negotiated procedure with prior call for competition' in which both your response to the PQQ and your Initial Tender are to be completed simultaneously and both are to be submitted at the latest by 12:00 on 06 March. As such, please ignore section 'IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates' in this notice and the dates provided there. The timescales outlined within the 'Invitation to Request to Participate and Invitation to Negotiate (ITN): Unexplained Delay Software Solution' contained within the WAX Digital portal should be adhered to.
To participate you must submit an electronic PQQ and ITN via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
option to extend for 2 periods of 12 months subject to external funding being approved.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 50
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 March 2026
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
6 March 2026
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This is a 'negotiated procedure with prior call for competition' in which both your response to the PQQ and your Initial Tender are to be completed simultaneously and both are to be submitted at the latest by 12:00 on 06 March 2026. As such, please ignore section 'IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates' in this notice and the dates provided there. The timescales outlined within the 'Invitation to Negotiate (ITN): Unexplained Delay Software Solution' contained within the WAX Digital portal should be adhered to.
To participate you must submit an electronic PQQ and ITN via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here https://scotrail.wax-live.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ListEvents.aspx
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=822686.
(SC Ref:822686)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom