Section one: Contracting authority
one.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
Contact
Barbara Foxwell
Barbara.Foxwell@midlothian.gov.uk
Telephone
+44 1312707500
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Additional Resources for Winter Maintenance
Reference number
MID/23/81
two.1.2) Main CPV code
- 34143000 - Winter-maintenance vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority seeks to establish a Framework Agreement with a number of suppliers for the supply of labour, vehicles and plant as per the specification to assist in the delivery of the Winter Service based at Fushiebridge Depot, Gorebridge. The contract will be split into lots and bidders are invitied to apply for one or more lots. The lots available are:
Lot 1 - Hand Clearing (including Transport and Equipment,
Lot 2 - Bulk Gritters (inclusive of Driver),
Lot 3 - Operated Plant,
Lot 4 - HGV Drivers,
Lot 5 - Plant and Vehicles - hired
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
two.2) Description
two.2.1) Title
HGV Drivers
Lot No
4
two.2.2) Additional CPV code(s)
- 34143000 - Winter-maintenance vehicles
- 34144400 - Road-maintenance vehicles
- 34144440 - Gritter vehicles
- 60182000 - Hire of industrial vehicles with driver
- 60181000 - Hire of trucks with driver
- 79620000 - Supply services of personnel including temporary staff
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
Required to operate winter maintenance vehicles including gritters with front-mounted scrapers.
HGV Drivers are to be suitably skilled and experienced in the works.
two.2.5) Award criteria
Quality criterion - Name: General questions / Weighting: 24
Quality criterion - Name: Lot specific questions / Weighting: 36
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hand Clearing - (including associated transport and equipment)
Lot No
1
two.2.2) Additional CPV code(s)
- 34143000 - Winter-maintenance vehicles
- 37411000 - Winter equipments
- 44113910 - Winter-maintenance materials
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
- 45233139 - Highway maintenance work
- 63712200 - Highway operation services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
For use to support with hand clearing of snow and hand gritting in areas where it is not appropriate for vehicle access.
The labour resource will be the provision of 3 and 2 person crews. The number of crews required will vary dependent upon demand and weather conditions.
The transport requirements are for pick-ups and/or vans with trailers capable of taking up to 1 tonne of salt / grit for clearing snow from footways or spread salt as instructed by MCRS.
The Authority also has a requirement for additional labour crews to be provided with a mini-excavator to support snow and ice clearing activities.
All transport provided must be fully road legal, complying to VOSA requirements.
The labour force required must be suitably skilled and experienced in the works they will be undertaking.
two.2.5) Award criteria
Quality criterion - Name: General questions / Weighting: 24
Quality criterion - Name: Lot specific questions / Weighting: 36
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bulk Gritters - (inclusive of Driver)
Lot No
2
two.2.2) Additional CPV code(s)
- 34144440 - Gritter vehicles
- 34143000 - Winter-maintenance vehicles
- 45233139 - Highway maintenance work
- 63712200 - Highway operation services
- 34144400 - Road-maintenance vehicles
- 34920000 - Road equipment
- 34921000 - Road-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
The supply of bulk gritters inclusive of driver to support the Authority's own in-house resources at times when demand is in excess of the available resources.
All gritters must be fully road legal, complying to VOSA requirements.
two.2.5) Award criteria
Quality criterion - Name: General questions / Weighting: 24
Quality criterion - Name: Lot specific questions / Weighting: 36
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Operated Plant
Lot No
3
two.2.2) Additional CPV code(s)
- 34143000 - Winter-maintenance vehicles
- 44113910 - Winter-maintenance materials
- 37411000 - Winter equipments
- 45233139 - Highway maintenance work
- 34100000 - Motor vehicles
- 34113200 - All-terrain vehicles
- 34114000 - Specialist vehicles
- 34144400 - Road-maintenance vehicles
- 60182000 - Hire of industrial vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
The supply of operated plant and vehicles for deployment in winter maintenance activities in support of the Authority's own internal resources.
All operated plant and vehicles must be fit for purpose and in proper working order.
two.2.5) Award criteria
Quality criterion - Name: General questions / Weighting: 24
Quality criterion - Name: Lot specific questions / Weighting: 36
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plant and Vehicles - hired
Lot No
5
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 34113000 - 4-wheel-drive vehicles
- 34113200 - All-terrain vehicles
- 34113300 - Off-road vehicles
- 34114000 - Specialist vehicles
- 34143000 - Winter-maintenance vehicles
- 34144000 - Special-purpose motor vehicles
- 34144430 - Road-sweeping vehicles
- 34144440 - Gritter vehicles
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
Midlothian
two.2.4) Description of the procurement
The supply of appropriate vehicles and plant for use by the Authority in its winter maintenance activities.
All hired plant and vehicles must be fit for purpose and in proper working order.
two.2.5) Award criteria
Quality criterion - Name: General questions / Weighting: 24
Quality criterion - Name: Lot specific questions / Weighting: 36
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Tenderer may submit details of additional plant and equipment not listed in the tender documents that may be useful for various winter maintenance activities.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the Country in which they are established.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required
All vehicles should have all legal certifications such as MOT, servicing and road tax in place.
Gritters required to be supplied with a valid calibration certification.
If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
You must not contact anyone at the Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the provided Question & Answer facility within this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=761998.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:761998)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=761998
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom