Scope
Description
The Metropolitan Police Service (MPS) is seeking to procure a robust, scalable case file quality solution to support operational policing, compliance, and improve submissions to the CPS.
The MPS is looking to improve the quality and completeness of case files submitted to the CPS, reduce time and effort spent on reworking or resubmitting files and ensure compliance with CPS requirements, national policing standards, and internal triage criteria.
The MPS are looking to support officers and staff with tools that enable them to focus on content, not just process and to standardise quality assurance across the MPS.
Total value (estimated)
- £150,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 March 2026 to 26 June 2026
- 3 months
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKI - London
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 February 2026, 11:59pm
Submission type
Requests to participate
Tender submission deadline
14 February 2026, 12:01am
Submission address and any special instructions
https://supplier.coupahost.com/
Responses must be submitted through the Coupa portal. For any technical issues with Coupa, please send a message to the contact email on this notice.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | These are estimated as we undergo an initial Discovery Phase. These will be clarified once the ITT documents have been officially released. |
Quality | 70% |
| Price | These are estimated as we undergo an initial Discovery Phase. These will be clarified once the ITT documents have been officially released. |
Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Dynamic market being used
Competitive flexible procedure description
This opportunity is only available to members of our Precise Policing Dynamic Market.
• Stage 1: Procurement Selection Questionnaire (PSQ) Release (UK4 Tender Notice): Estimated Release by 6th February 2026
The Procurement Selection Questionnaire (PSQ) will be used by the MPS to score Supplier responses. There will be a combination of Pass/Fail and Scored questions, which will enable the MPS to identify suppliers best able to address the MPS needs.
• Stage 2: PSQ Response Deadline: Estimated Deadline 13th February 2026
The Top Scoring Suppliers (Max. 5) from the PSQ Responses will be invited to Discovery Phase.
• Stage 3: Invite Successful Suppliers into Discovery: Estimated 20th February 2026
• Stage 4: MPS Assess Bids and a Single Successful Supplier Invited into Negotiations for Alpha Contract: Estimated 13th March 2026
• Stage 5: Contract Signed: Estimated 27th March 2026
• Stage 6: Alpha Testing Phase Commences: Estimated 3rd April 2026
Please note:
The MPS reserves the right not to proceed into Alpha Testing Phase if the capability is not there for our use case following the Discovery Phase.
The submission deadline stated in this notice refers specifically to the deadline for submitting your PSQ response. A completed PSQ must be submitted in order to participate in this opportunity. Submission deadlines for later stages will be updated and communicated as we progress through the process.
The contract start and end dates stated in this notice refer to the length of the Alpha Contract only, not Beta.
Reduced tendering period
Yes
Using dynamic market - minimum 10 days
Contracting authority
Mayor's Office for Policing and Crime
- Public Procurement Organisation Number: PTMT-7816-YCQG
169 Union Street
London
SE1 0LL
United Kingdom
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government