Section one: Contracting authority
one.1) Name and addresses
Clarion Housing Group
6 More London Place
London
SE1 2DA
Telephone
+44 2031171263
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Communal Window Cleaning East
Reference number
3033-2019
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a contract award notice for the completed procurement exercise to renew cleaning and communal window cleaning services across Clarion Housing Group's East region.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,326,833
two.2) Description
two.2.1) Title
Norfolk & Suffolk
Lot No
1
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90918000 - Bin-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKH17 - Breckland and South Norfolk
- UKH14 - Suffolk
- UKH16 - North and West Norfolk
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Breckland and South Norfolk,Suffolk,North and West Norfolk,Norwich and East Norfolk
two.2.4) Description of the procurement
Contract Award Notice for cleaning and external window cleaning service provider for Clarion Housing Group sites in Norfolk and Suffolk.
two.2.5) Award criteria
Quality criterion - Name: Contract Mobiisation / Weighting: 11
Quality criterion - Name: Contract Delivery and Management / Weighting: 9
Quality criterion - Name: Communication / Weighting: 8
Quality criterion - Name: Staff / Weighting: 6
Quality criterion - Name: Quality Assurance / Weighting: 6
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The total contract term is 5 years, with an initial term of 3 years and the option to extend for a further 2 years.
Clarion Housing Group’s stock levels may vary over the life of the contract due to new acquisitions, new builds or disposals. Clarion Housing Group reserves the right to amend the contract to accommodate stock changes in this Lot area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cambridgeshire, Fenland & Lincolnshire
Lot No
2
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90918000 - Bin-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKF30 - Lincolnshire
- UKF3 - Lincolnshire
- UKH12 - Cambridgeshire CC
- UKE13 - North and North East Lincolnshire
Main site or place of performance
Lincolnshire,Lincolnshire,Cambridgeshire CC,North and North East Lincolnshire
two.2.4) Description of the procurement
Contract Award Notice for cleaning and external window cleaning service provider for Clarion Housing Group sites in Cambridgeshire & Lincolnshire.
two.2.5) Award criteria
Quality criterion - Name: Contract Mobilisation / Weighting: 11
Quality criterion - Name: Contract Delivery and Management / Weighting: 9
Quality criterion - Name: Commmunication / Weighting: 8
Quality criterion - Name: Staff / Weighting: 6
Quality criterion - Name: Quality Assurance / Weighting: 6
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The total contract term is 5 years, with an initial term of 3 years and the option to extend for a further 2 years.
Clarion Housing Group’s stock levels may vary over the life of the contract due to new acquisitions, new builds or disposals. Clarion Housing Group reserves the right to amend the contract to accommodate stock changes in this Lot area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hertfordshire (including Luton & Bedfordshire)
Lot No
3
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90918000 - Bin-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
- UKH23 - Hertfordshire
- UKH21 - Luton
Main site or place of performance
Bedfordshire and Hertfordshire,Hertfordshire,Luton
two.2.4) Description of the procurement
Contract Award Notice for cleaning and external window cleaning service provider for Clarion Housing Group sites in Hertfordshire (including Luton & Bedfordshire).
two.2.5) Award criteria
Quality criterion - Name: Contract Mobilisation / Weighting: 11
Quality criterion - Name: Contract Delivery and Management / Weighting: 9
Quality criterion - Name: Communication / Weighting: 8
Quality criterion - Name: Staff / Weighting: 6
Quality criterion - Name: Quality Assurance / Weighting: 6
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The total contract term is 5 years, with an initial term of 3 years and the option to extend for a further 2 years.
Clarion Housing Group’s stock levels may vary over the life of the contract due to new acquisitions, new builds or disposals. Clarion Housing Group reserves the right to amend the contract to accommodate stock changes in this Lot area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Essex
Lot No
4
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90918000 - Bin-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919100 - Cleaning services of office equipment
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
- UKH36 - Heart of Essex
- UKH35 - West Essex
- UKH37 - Essex Thames Gateway
- UKH34 - Essex Haven Gateway
Main site or place of performance
Essex,Heart of Essex,West Essex,Essex Thames Gateway,Essex Haven Gateway
two.2.4) Description of the procurement
Contract Award Notice for cleaning and external window cleaning service provider for Clarion Housing Group sites in Essex.
two.2.5) Award criteria
Quality criterion - Name: Contract Mobilisation / Weighting: 11
Quality criterion - Name: Contract Delivery and Management / Weighting: 9
Quality criterion - Name: Communication / Weighting: 8
Quality criterion - Name: Staff / Weighting: 6
Quality criterion - Name: Quality Assurance / Weighting: 6
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The total contract term is 5 years, with an initial term of 3 years and the option to extend for a further 2 years.
Clarion Housing Group’s stock levels may vary over the life of the contract due to new acquisitions, new builds or disposals. Clarion Housing Group reserves the right to amend the contract to accommodate stock changes in this Lot area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 207-504864
Section five. Award of contract
Contract No
1
Lot No
1
Title
Norfolk & Suffolk
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Just Ask Estate Services Ltd
Unit 4A-4B, Wintersells Road Just Ask Estate, Byfleet
West Byfleet
KT14 7LF
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
05956392
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,208,379
Total value of the contract/lot: £866,784
Section five. Award of contract
Contract No
2
Lot No
2
Title
Cambridgeshire, Fenland & Lincolnshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pinnacle FM Ltd
1st Floor, 6 St Andrew Street
London
EC4A 3AE
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01040529
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,108,531
Total value of the contract/lot: £891,908
Section five. Award of contract
Contract No
3
Lot No
3
Title
Hertfordshire (including Luton & Bedfordshire)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Wetton Cleaning Services Limited
Estate House, 2 Pembroke Road
Sevenoaks
TN13 1XR
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00473038
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,913,402
Total value of the contract/lot: £1,087,500
Section five. Award of contract
Contract No
4
Lot No
4
Title
Essex
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2021
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Just Ask Estate Services Limited
Unit 4A-4B, Wintersells Road Just Ask Estate, Byfleet
West Byfleet
KT14 7LF
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
05956392
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £803,633
Total value of the contract/lot: £480,641
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=588076925
GO Reference: GO-202156-PRO-18202681
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to the tenderers. The Public Contracts Regulations 2015 (SI 2015 No 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective."