Section one: Contracting authority
one.1) Name and addresses
Aylesford School and Sixth Form College
Tapping Way
Warwick
CV34 6XR
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
https://www.aylesfordschool.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Aylesford School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Aylesford School and Sixth Form College is a progressive, ambitious and popular all-through academy that provides a high quality educational experience for over 1200 children aged from four to 18 years of age. The school believes that the quality of the school environment forms an essential part of a successful education. By ensuring that their surroundings are stimulating, safe and hygienic students will have the best possible chances of prospering throughout their time at the school.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £490,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Warwickshire
two.2.4) Description of the procurement
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at the School. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to, at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present 10 cleaning operatives, comprising 1 x supervisor and 9 cleaning operatives are employed to work a range of morning and evening shifts between 06:00 and 08:30 hours and 15:00 and 18:45 hours, Monday to Friday to a total of 168.75 hours per week.
The value of the current contract is circa £98,000.00 + VAT.
The School wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.
The School’s objectives:
•To build upon the standard of cleaning services within the school and role model attention to detail.
•To receive a service that complies with the service standards and to acknowledge the need to step up and demonstrate flexibility in the face of a Public Health pandemic (for example).
•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce.
•To generate an improved learning environment for all students, within the School.
•To receive proactive management support for the cleaning team, in order to attract and retain a full complement of motivated staff.
•To hold regular review meetings with the successful Supplier, with effective and prompt lines of communication.
•To achieve overall value for money.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Governing body are not obliged to accept the lowest price.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/HE8Y6NUT7P
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004840
Section five. Award of contract
Contract No
004840
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 January 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GSO Ltd t/a Reef Cleaning Solutions
98 Great North Road, St Neots
Cambridgeshire
PE19 8EJ
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
National registration number
08355246
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £490,000
Total value of the contract/lot: £750,840
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683483899
GO Reference: GO-2022412-PRO-19957089
six.4) Procedures for review
six.4.1) Review body
Aylesford School and Sixth Form College
Tapping Way
Warwick
CV34 6XR
Country
United Kingdom