Scope
Reference
202507-GS138
Description
Karbon Homes are looking to appoint a supplier to support the development and delivery of high-quality creative, design and brand services, along with ad hoc photography and video production across the entirety of the Karbon Group. We're looking for an agency or studio with a deep understanding of our organisation, our values and audiences, and can bring our messaging to life through consistent, engaging and accessible design.
On a retained basis, the supplier with work closely with our in-house Communications and Marketing Team, as well as our Sales, Lettings and Customer Care Team, to deliver a range of in-house creative outputs across both print and digital services.
Total value (estimated)
- £1,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2035
- 9 years
Description of possible extension:
2 x 24 month optional extensions.
Main procurement category
Services
CPV classifications
- 79811000 - Digital printing services
- 79821000 - Print finishing services
Contract locations
- UKC - North East (England)
- UKE - Yorkshire and the Humber
Justification for not using lots
Wish to remain with one supplier for consistency while delivering various branding and marketing for the group keeping with requirements.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 February 2026, 12:00pm
Tender submission deadline
11 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Commercial Schedule | Price | 30% |
| Social Value | Quality | 10% |
Other information
Payment terms
30 days on receipt of valid invoice with a PO.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://app.panacea-software.com/KarbonHomes
Technical specifications to be met
https://app.panacea-software.com/KarbonHomes
Contracting authority
Karbon Homes
- Charity Commission (England and Wales): RS007529
- Public Procurement Organisation Number: PCDL-6326-LXPW
Number 5
Newcasle
NE12 8EG
United Kingdom
Email: Procurement@Karbonhomes.co.uk
Website: https://www.karbonhomes.co.uk/
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government