Scope
Reference
RCTDA02
Description
Maintenance & Associated Services For Revenue and Benefits System for Rhondda Cynon Taf County Borough Council.
Contract 1. Maintenance & Associated Services for Revenue and Benefits System
Supplier
Contract value
- £550,000 excluding VAT
- £660,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
18 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
2 year extension
Main procurement category
Services
CPV classifications
- 48440000 - Financial analysis and accounting software package
- 75310000 - Benefit services
Contract locations
- UKL15 - Central Valleys
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Additional or repeat goods, services or works - extension or partial replacement
- Single supplier - technical reasons
The Council is relying on 2 justification points as provided for under Schedule 5 of the Procurement Act:
1) Additional or repeat goods, services or works
The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where—
a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works and the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
2) Single Suppliers
Due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required and there are no reasonable alternatives to those goods, services or works.
Rational for why the above justifications are appropriate:
The current system has been in operation for numerous years and is functioning well. The existing system is embedded into current working practices, and the Council has no appetite to change systems at this time. The Council is not purchasing a new system, this contract is for the continued licencing support and maintenance which can only be provided by the supplier. A change in system would incur additional costs to the Council for implementation, training and migration.
Supplier
MRI Community Software Ltd
- Public Procurement Organisation Number: PWRQ-7158-PXCR
9 King Street
London
EC2V 8EA
United Kingdom
Email: Mark.Chiplin@mrisoftware.com
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Maintenance & Associated Services for Revenue and Benefits System
Contracting authority
Rhondda Cynon Taf CBC
- Public Procurement Organisation Number: PDXZ-9391-VHZQ
Oldway House
Porth
cf39 9st
United Kingdom
Contact name: Julie Snooks
Telephone: +441443281182
Email: procurement@rctcbc.gov.uk
Website: http://www.rctcbc.gov.uk/
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales