Section one: Contracting entity
one.1) Name and addresses
London North Eastern Railway Ltd.
East Coast House, 25 Skeldergate,
York
YO1 6DH
Contact
Bianca Loftus
Telephone
+44 7771612576
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
04659712
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Enterprise Resource Planning (ERP) Tool to include Finance, HR, Payroll & Procurement
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
We currently deploy separate solutions for our finance, procurement, HR, and payroll departments and are looking at procuring an integrated cloud ERP solution to improve efficiency. Our intention is to procure a base product from a supplier, with whom we can develop additional functionality to enable us to fully meet our needs. A core requirement is for all the different modules or systems to be linked to each other to enable smooth end to end process without logging in to different systems.
Technical Preference
Cloud based – accessed via a web browser
Accounting & Finance modules
1. General Ledger
2. Financial reporting
3. Budgeting & Forecasting
4. Accounts Receivable
5. Accounts Payable
6. Billing
7. Revenue Recognition
8. Projects/Grants
Procurement modules
1. Procure to pay process (P2P)
a. Purchase Requisition
b. Purchase order
c. Goods Receiving
d. Invoice reconciliation
e. Link to Accounts Payable
2. Supplier Management
3. Supplier Self-Service
4. Contract Administration and Tendering
HR/Payroll requirements
1. Recruitment
2. Onboarding
3. Benefit Management
4. Payroll
5. Learning and development
6. Talent Management
7. Disciplinary/Case Management
8. Employee Self Service
9. Job Evaluation
10. Employee master record management
Other Requirements
1. Integrated E-signature software
2. Flexible accounting period (13 months period)
System Integrations
1. Maximo Asset Management
2. Office 365
3. UiPath Robotic Process Automation (RPA) tool
Reporting
1. Data extract as XML files
2. Tableau and Alteryx connectors
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The purpose of this PIN is to commence market engagement and request information to support the building of a business case for this requirement.
two.3) Estimated date of publication of contract notice
1 July 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
If you are able to provide these services, please could you provide as a minimum the following information:
Overview:
Company name.
A brief overview of the company and the nature of the services that you can offer.
Contact details, including location telephone and e-mail address, main point of contact and position in company.
Proposed Product:
Details of proposed base product including functionality
Details of proposed areas for bespoke development including:
Functionality this will deliver
High level timelines for delivery
Costings:
Indicative costings for the package including:
Opex/Capex Costs
Clear distinction between costs for base package and additional bespoke development
Explanation behind the structure of the costings for example, is the costing based on employee headcount or subscription based.