Section one: Contracting authority
one.1) Name and addresses
Inverness College UHI
1 Inverness Campus
Inverness
IV2 5NA
Contact
Derek Cowie
Telephone
+44 7411723040
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
http://www.inverness.uhi.ac.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00454
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Cleaning & Associated Services
Reference number
CS-IC-24261
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Cleaning & Associated Services
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Inverness College UHI
two.2.4) Description of the procurement
The Provision of Cleaning & Associated Services
two.2.5) Award criteria
Quality criterion - Name: Q1: Service Delivery Plan (SDP) to include Methodology & Scope of Services Approach, Quality Assurance, Quality Management System & Procedures and Continuous Improvements, Innovative suggestions etc. / Weighting: 15
Quality criterion - Name: Q2: Resource Management / Weighting: 15
Quality criterion - Name: Q3. Contract Management / Weighting: 15
Quality criterion - Name: Q4. Health & Safety and Environment & Sustainability / Weighting: 15
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
30 October 2027
This contract is subject to renewal
Yes
Description of renewals
There will be 2 x 12 months extension option subject to supplier performance throughout the contract duration.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A site visit is to be arranged in April 2024, day/time to be confirmed.
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Conformance to the Contract SLA's and KPI's will be required.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 August 2024
four.2.7) Conditions for opening of tenders
Date
20 May 2024
Local time
12:00pm
Place
Inverness College UHI
Information about authorised persons and opening procedure
By Derek Cowie, APUC Supply Chain Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Unless there is a contract extension applied then further notices will be every 3 years or with a contract extension every 5 years.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
It is highly recommended that you attend a site visit, in April 2024, day/time is to be confirmed a.s.a.p.
Terms & Conditions, these will be as per Inverness College UHI Terms & Conditions which can be located on the College website and from here –
Insurance Requirements:
As a mandatory requirement, at time of award, Contractor(s) must hold the following insurance provisions:
- Employers Liability (Compulsory) - GBP 10m
- Public Liability - GBP 5m
- Product Liability- GBP 5m
- Professional Indemnity Insurance - GBP 1m
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=756939.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:756939)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=756939
six.4) Procedures for review
six.4.1) Review body
APUC
1 Inverness Campus
Inverness
IV2 5NA
Telephone
+44 7411723040
Country
United Kingdom