Tender

Estates Management - Cleaning Services

  • Stonewater Limited

F02: Contract notice

Notice identifier: 2022/S 000-009689

Procurement identifier (OCID): ocds-h6vhtk-032c76

Published 12 April 2022, 10:05am



Section one: Contracting authority

one.1) Name and addresses

Stonewater Limited

Suite C, Lancaster House, Grange Business Park, Enderby Road

Leicester

LE8 6EP

Email

andrew.russell@stonewater.org

Telephone

+44 7387024336

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.stonewater.org/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Cleaning-services./YHN7VHJ3S9

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Estates Management - Cleaning Services

Reference number

Various

two.1.2) Main CPV code

  • 90910000 - Cleaning services

two.1.3) Type of contract

Services

two.1.4) Short description

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across a portion of their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

two.1.5) Estimated total value

Value excluding VAT: £3,200,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

two.2) Description

two.2.1) Title

So

Lot No

1

two.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

The tender for this requirement will be completed as Open process, with suppliers being assessed on technical competencies, financial standing and their pricing proposal

two.2.5) Award criteria

Quality criterion - Name: Written Assessment Against Qualitative Questions / Weighting: 60

Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £632,500

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

South 2

Lot No

2

two.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

The tender for this requirement will be completed as Open process, with suppliers being assessed on technical competencies, financial standing and their pricing proposal

two.2.5) Award criteria

Quality criterion - Name: Written Assessment Against Qualitative Questions / Weighting: 60

Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £252,500

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

North

Lot No

3

two.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

The tender for this requirement will be completed as Open process, with suppliers being assessed on technical competencies, financial standing and their pricing proposal.

two.2.5) Award criteria

Quality criterion - Name: Written Assessment Against Qualitative Questions / Weighting: 60

Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £215,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

East

Lot No

4

two.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

The tender for this requirement will be completed as Open process, with suppliers being assessed on technical competencies, financial standing and their pricing proposal.

two.2.5) Award criteria

Quality criterion - Name: Written Assessment Against Qualitative Questions / Weighting: 60

Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £686,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Midlands (East)

Lot No

5

two.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

The tender for this requirement will be completed as Open process, with suppliers being assessed on technical competencies, financial standing and their pricing proposal.

two.2.5) Award criteria

Quality criterion - Name: Written Assessment Against Qualitative Questions / Weighting: 60

Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £1,083,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

West

Lot No

6

two.2.2) Additional CPV code(s)

  • 90910000 - Cleaning services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

Stonewater are looking to source suitable contractors to provide an extensive list of cleaning services across their property portfolio. The requirement has been split in to 6 regional Lots, which sit in line with Stonewater's national geographical coverage (England only). Contractors are expected to cover the full area specified as they may be required to perform additional reactive tasks at other Stonewater properties, which are not included in this tender exercise.

The services will be provided to a range of different tenures including General Needs, Retirement Living and Supported Housing, Leasehold Schemes and schemes including Shared Ownership homes. This service has high visibility and one which reflects significantly on the overall satisfaction of Stonewater Limited's customers as such we will ensure customers and Stonewater colleagues are involved in the overall monitoring of the service.

The tender for this requirement will be completed as Open process, with suppliers being assessed on technical competencies, financial standing and their pricing proposal.

two.2.5) Award criteria

Quality criterion - Name: Written Assessment Against Qualitative Questions / Weighting: 60

Cost criterion - Name: Pricing Against Documented Schedule of Requirements / Weighting: 40

two.2.6) Estimated value

Value excluding VAT: £347,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

12 May 2022

Local time

5:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 September 2022

four.2.7) Conditions for opening of tenders

Date

12 May 2022

Local time

5:30pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=683165433

GO Reference: GO-2022411-PRO-19952885

six.4) Procedures for review

six.4.1) Review body

Stonewater Limited

Suite C, Lancaster House, Grange Business Park, Enderby Road

Leicester

LE8 6EP

Email

andrew.russell@stonewater.org

Telephone

+44 7387024336

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Stonewater Limited

Suite C, Lancaster House, Grange Business Park, Enderby Road

Leicester

LE8 6EP

Email

andrew.russell@stonewater.org

Telephone

+44 7387024336

Country

United Kingdom

Internet address

https://www.stonewater.org

six.4.4) Service from which information about the review procedure may be obtained

Stonewater Limited

Suite C, Lancaster House, Grange Business Park, Enderby Road

Leicester

LE8 6EP

Email

andrew.russell@stonewater.org

Telephone

+44 7387024336

Country

United Kingdom

Internet address

https://www.stonewater.org/