Section one: Contracting authority
one.1) Name and addresses
NHS Education for Scotland
2nd Floor, Westport, 102 Westport
EDINBURGH
EH3 9DN
Contact
Declan Walkden
declan.walkden@nes.scot.nhs.uk
Telephone
+44 1316563200
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13002
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
C001856 Room booking system with the possibility of future expansion
Reference number
C001856
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
NES identifies the need to improve the utilisation of the accommodation and also the need to ensure NES have sufficient shared space of the right type and size to meet operational business needs, including the provision of training. NES have a range of bookable meeting/training spaces, some of which require approval by facilities teams (usually in specific floors but could be specific rooms) and others are bookable with no required authorisation.
NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred.
Alongside a software solution submission, NES also requests pricing for a hardware solution which could help NES plan, schedule, monitor and manage shared rooms over a number of sites. Please note, any hardware options submitted will not be marked as part of the tender. This will be for information only.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £186,635
two.2) Description
two.2.2) Additional CPV code(s)
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred.
two.2.5) Award criteria
Quality criterion - Name: Technical Envelope / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 234-579013
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 February 2021
five.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Eventmap Limited
25 Talbot St
Belfast
BT12LD
Telephone
+44 7710477410
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £186,635
Section six. Complementary information
six.3) Additional information
(SC Ref:652933)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom