Section one: Contracting authority
one.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
Contact
May Harvey-Welsh
may.harvey-welsh@eastrenfrewshire.gov.uk
Telephone
+44 1415773669
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.eastrenfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Insurance & Claims Handling Services
Reference number
ERC000130
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract is for the provision of the Councils Insurance cover, including Public liability cover, employee liability property motor vehicle cover travel insurance and some others.
The companies providing the Council with the Insurance cover will also handle all claims relating to the policies
Lot 1 Material Damage cover including terrorism cover
Lot 2 Casualty Insurance
Lot 3 Motor Vehicle Insurance
Lot 4 Engineering insurance and inspections
Lot 5 Personal Accident & Business Travel to Include School Travel
For each Lot, only one supplier will be awarded the contract.
Only insurance companies are requested to respond this tender no brokers required as ERC have a contract with regards to brokerage element.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,550,084.40
two.2) Description
two.2.1) Title
Casualty Insurance
Lot No
2
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Casualty Insurance to provide
Employers Liability Cover
Public / Products Liability Cover
Libel & Slander
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission.
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 40
Quality criterion - Name: Quality, Range of Services and Claims Handling / Weighting: 35
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Carbon Footprint / Weighting: 5
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Exit Strategy / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
two.2) Description
two.2.1) Title
Motor Vehicle Insurance
Lot No
3
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Motor Fleet Cover
Legal liability for death of or injury to third parties or damage to third party property
Loss of or damage to insured vehicles by accidental means including malicious damage by any person, fire, theft or attempted theft.
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission.
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 40
Quality criterion - Name: Quality, Range Of Services & Claims Handling / Weighting: 35
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Carbon Footprint / Weighting: 5
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Exit Strategy / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
two.2) Description
two.2.1) Title
Engineering Insurance / Inspection
Lot No
4
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Engineering Insurance / Inspection Cover
Legal Liability under the terms of a hiring agreement or otherwise to pay compensation for loss of or damage to the Plant and Equipment and continuing hire charges
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission.
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 40
Quality criterion - Name: Quality, Range of Services and Claims Handling / Weighting: 35
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Carbon Footprint / Weighting: 5
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Exit Strategy / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
two.2) Description
two.2.1) Title
Material Damage Cover Including Terrorism Cover
Lot No
1
two.2.2) Additional CPV code(s)
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
two.2.4) Description of the procurement
Physical loss of or damage to the Property insured caused by an insured peril including terrorism. The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission.
two.2.5) Award criteria
Quality criterion - Name: Policy Cover / Weighting: 40
Quality criterion - Name: Quality, Range of Services and Claims Handling / Weighting: 35
Quality criterion - Name: Community Benefits / Weighting: 10
Quality criterion - Name: Carbon Footprint / Weighting: 5
Quality criterion - Name: Fair Working Practices / Weighting: 5
Quality criterion - Name: Exit Strategy / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-001304
Section five. Award of contract
Lot No
1
Title
Material Damage Cover Including Terrorism Cover
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zurich Insurance
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,232,213.10
Section five. Award of contract
Lot No
2
Title
Casualty Insurance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zurich Insurance
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,537,158.85
Section five. Award of contract
Lot No
3
Title
Motor Vehicle Insurance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zurich Insurance
St Vincent Plaza, 7th Floor, 319 St Vincent Street
Glasgow
G2 5LP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,109,231.20
Section five. Award of contract
Lot No
4
Title
Engineering Insurance / Inspection
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Allianz Insurance PLC
57 Ladymead
Guildford
GU1 1DB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £671,481.25
Section six. Complementary information
six.3) Additional information
Year 1 pricing will be fixed, Subsequent pricing for year 2, 3, 4 will be negotiated 3 months prior to the contract anniversary. ERC reserve the right to terminate the contract should pricing offered is not in line with the market place at that time.
East Renfrewshire Council require the following insurance levels to be held;
Employers Liability Insurance held. Minimum level of cover 5m
Public Liability Insurance held. Minimum level of cover 5m.
Professional Indemnity Insurance – Minimum level of Cover 2m
(SC Ref:727603)
six.4) Procedures for review
six.4.1) Review body
Paisley Sheriff Court and Justice of the Peace Court
Paisley
PA3 2HW
Country
United Kingdom