Section one: Contracting authority/entity
one.1) Name and addresses
Department of Finance - Land Property Services
7 Lanyon Plaza
BELFAST
BT1 3LP
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
P19135 DoF LPS - Maintenance and Development of Pointer System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Land and Property Services is placing this voluntary transparency notice to alert economic
operators of its intention to modify the Maintenance and Development of Pointer System contractt in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. This transparency notice does not place any obligation on the Authority to enter into this modification.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £749,140
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Land and Property Services have a contract with Version 1 for the development and maintenance of the Pointer System.
two.2.5) Award criteria
Cost criterion - Name: Qualitative Criteria / Weighting: 60
Cost criterion - Name: Quantitative Criteria / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
This contract commenced on 1 April 2015 for 5 years. Options for two further 1 year extensions until 30 April 2022.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
On 29 April 2015 the Contract known as "DoF - Land and Property Services - Maintenance and Development of Pointer System" was awarded to Version 1 Software. The total value of the Contract was £749,140 over a period of 7 years. The Contract is due to expire on 30 April 2022 and a procurement is underway to secure a replacement. To ensure continuity of service to LPS for their critical business functions whilst the requirement is retendered LPS requires an extension of its original contract for an additional 12 months (with the option of a further 6 months - 18months in total). In this case, LPS will seek to rely on the modification provisions of 72(1)(b) due to the near technical impossibility for another economic operator to achieve the required performance within the time permitted; and the necessity to use its specific know-how, tools and means which only the current Contractor has at its disposal.
Also a modification of £160,530 does not exceed 50% of the value of the original contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2015/S 086-156180
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 May 2015
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Version 1 Software
Millennium House, Millennium Way
Dublin
Country
Ireland
NUTS code
- IE - Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £909,670
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority incorporates a standstill period (i.e. a minimum. of 10 calendar days) before this contract is awarded.