Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council
Civic Hall, Calverley Street
Leeds
LS11UR
Contact
Philippa Elliott
Telephone
+44 1133785882
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The provision of Funeral Services
Reference number
DN416949
two.1.2) Main CPV code
- 98371000 - Funeral services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
Main site or place of performance
Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
The services required under this contract is for a full funeral service including; removal of the body to an appropriate facility, making arrangements for a funeral service, preparation of the body and the provision of the coffin.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 245-603096
Section five. Award of contract/concession
Contract No
DN416949
Title
The provision of Funeral Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 April 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Funeral Services Ltd t/a Co-Op Funeralcare
1 Angel Square
Manchester
M30 OAG
Country
United Kingdom
NUTS code
- UKD33 - Manchester
Companies House
Companies House
Internet address
https://www.co-operativefuneralcare.co.uk
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £750,000
Section six. Complementary information
six.3) Additional information
The services required under this contract is for a full funeral service including; removal of the body to an appropriate facility, making arrangements for a funeral service, preparation of the body and the provision of the coffin. The funeral service provided should be capable of meeting the needs of the diverse community for which the Council is responsible.
The Council has a legal obligation to meet its respective responsibilities under the 2014 Care Act and 1984
Public Health (Control of Diseases) Act. The Act requires that deceased persons without family or friends able or willing to make arrangements for their burial, should have the necessary arrangements made by the local authority.
Deaths which occur where there are no known relatives are allocated to a social care worker. Should the Council locate a relative it will ask them if they wish to take over the funeral arrangements and/or the payment for the fun. It is expected that there will be around 100 funeral services required annually under the contract, with the majority of these being cremations.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the modification of the contract is communicated . This period allows interested parties to seek further information from the contracting authority before the modification is entered into.
Such additional information should be requested from the addressee found in I.1. If an appeal regarding the modification of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 98371000 - Funeral services
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
Main site or place of performance
Leeds
seven.1.4) Description of the procurement:
The services required under this contract is for a full funeral service including; removal of the body to an appropriate facility, making arrangements for a funeral service, preparation of the body and the provision of the coffin.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£750,000
seven.1.7) Name and address of the contractor/concessionaire
The Co-Operative Group, Funeral care
1 Angel Square
Manchester
M60 0AG
Country
United Kingdom
NUTS code
- UKD33 - Manchester
Companies House
Companies House
Internet address
https://www.co-operativefuneralcare.co.uk
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The end date of the contract will be modified by two and a half years from 1.04.2025 to 30.09.2027.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
A change in contract would cause inconvenience and disruption to current service levels. A market sounding exercise conducted prior to this modification revealed there was no interest from the market.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £248,125
Total contract value after the modifications
Value excluding VAT: £998,125