Section one: Contracting authority
one.1) Name and addresses
Greater Manchester Combined Authority - GMP
Openshaw Complex, Lawton Street, Openshaw
Manchester
M11 2NS
Contact
Ali Cordrey
Telephone
+44 1618561333
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
GB 183 0464 15
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45863&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=45863&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Evidence Management System (DEMS)
Reference number
A0816
two.1.2) Main CPV code
- 79996100 - Records management
two.1.3) Type of contract
Services
two.1.4) Short description
Greater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police, seeks bids from suppliers with experience in delivering a cloud-based Digital Evidence Management System (DEMS) suitable for policing.
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48610000 - Database systems
- 48780000 - System, storage and content management software package
- 72212100 - Industry specific software development services
- 72212311 - Document management software development services
- 72212610 - Database software development services
- 72212783 - Content management software development services
- 72300000 - Data services
- 72313000 - Data capture services
- 72317000 - Data storage services
- 72318000 - Data transmission services
- 72322000 - Data management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Manchester, M11 2NS
two.2.4) Description of the procurement
Greater Manchester Police has a requirement for a Digital Evidence Management System (DEMS) to provide a central, secure, cloud-based (UK) repository for electronically generated evidence, which allows GMP to receive, store, manage, process and share evidence, internally and with other legal bodies such as the Crown Prosecution Service, without the need for portable storage devices.
The DEMS will provide several layers of internal and external access restrictions, with an ability for evidence to be uploaded by anyone authorised to do so (including the general public) and then be accessed and processed by approved internal and external users without the need for the evidence to leave the system. Tied to this, the DEMS will provide an audit trail of who, when, what and how evidence has been accessed.
The scope of the contract for this service will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the modification of contract provisions of the Public Contracts Regulations (2015).
The estimated value described in this Contract Notice is the maximum expected value over the full 7-year term of the contract (including all extensions) and includes any additional functionality which may be added during the contract lifespan.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend this contract for a further 4 years, either as a single extension or in increment (as required).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-023036
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
13 May 2022
Local time
12:00pm
Changed to:
Date
18 July 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 May 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Greater Manchester Deputy Mayor for Policing & Crime
GMCA, Tootal Buildings, 56 Oxford Street
Manchester
M1 6EU
Country
United Kingdom