Section one: Contracting authority
one.1) Name and addresses
Greater Manchester Combined Authority - Greater Manchester Police
Openshaw Complex, Lawton Street, Openshaw
Manchester
M11 2NS
Contact
Ali Cordrey
Telephone
+44 1618561333
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
GB 183 0464 15
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=39348&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Evidence Management System
Reference number
A0816
two.1.2) Main CPV code
- 79996100 - Records management
two.1.3) Type of contract
Services
two.1.4) Short description
Greater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police, has issued this PIN as a way to seek information from the market regarding the interest and experience of potential suppliers in delivering a cloud-based Digital Evidence Management System (DEMS) suitable for policing.
A route to market for this contract has not yet been chosen. The Contracting Authority may opt to undertake an Open or Restricted tender, or use an existing framework or any other compliant route to market.
This PIN is not being used as a call for competition. Participation in any future Open or Restricted tender for this requirement will not be limited to those who responded to the PIN.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48610000 - Database systems
- 48780000 - System, storage and content management software package
- 72212100 - Industry specific software development services
- 72212311 - Document management software development services
- 72212610 - Database software development services
- 72212783 - Content management software development services
- 72300000 - Data services
- 72313000 - Data capture services
- 72317000 - Data storage services
- 72318000 - Data transmission services
- 72322000 - Data management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Manchester, M11 2NS
two.2.4) Description of the procurement
Greater Manchester Police has a requirement for a Digital Evidence Management System (DEMS) to provide a central, secure, cloud-based (UK) repository for electronically generated evidence which allows GMP to receive, store, manage, process and share evidence internally and with other legal bodies such as the Crown Prosecution Service without the need for portable storage devices.
The DEMS must provide several layers of internal and external access restrictions, with an ability for evidence to uploaded by anyone authorised to do so (including the general public) and then be accessed and processed by approved internal and external users without the need for the evidence to leave the system. Tied to this, the DEMS must be able to provide an audit trail of who, when, what and how evidence has been accessed.
The scope of any future contract for this service will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period.
As part of the process to develop and refine the specification for this requirement, GMP would like to invite interested parties to complete a Market Engagement Questionnaire. This questionnaire is available through the Bluelight (EU Supply) system, and responses to the questionnaire should be returned via the system by 12:00 (midday) on Monday 18th October 2021.
Further information on the current expectations of the force, in relation to the requirements for this contract, is included in the questionnaire document.
Clarifications may be sought from GMP, via the Bluelight system, on any aspect of the information provided at this stage.
two.2.14) Additional information
Tender documents have not yet been issued. The full specification will be published at the start of any future competitive procurement process.
two.3) Estimated date of publication of contract notice
1 December 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
All information provided in this PIN, including the maximum contract value, is the current best estimate for the full duration of the contract, and may be revised prior to the issue of the Tender Documents.
Any future procurement will use the Bluelight e-tendering system (www.bluelight.gov.uk). Interested parties, including small or medium-sized enterprises, social enterprises, voluntary or community organisations, should ensure they are registered on Bluelight with up-to-date contact details.