Section one: Contracting authority/entity
one.1) Name and addresses
LONDON BOROUGH OF NEWHAM
1000 Dockside Road
London
E16 2QU
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Leasehold RTB Insurance
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
VEAT Notice in respect of The Provision of Insurance Coverage and Associated Service (excluding broking services) in respect of Leasehold Right to Buy (RTB) Residential Buildings Insurance,
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £12,831,466.25
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
two.2.4) Description of the procurement
The London Borough of Newham (Contracting Authority) procured for the provision of its property insurance in respect of private dwellings sold on a leasehold basis, the majority of which were under the Right To Buy (RTB) legislation. The dwellings are flats in blocks and flats in houses (maisonettes), where the Contracting Authority still retain the freehold ownership and the leases state that the Contracting Authority, as the Freeholder, will arrange the buildings insurance on behalf of the Leaseholder and recharge the premium as part of the Service Charge. The portfolio comprises approximately 6,000 properties with a total sum insured of £1b. Other flats in some blocks have not been sold (Council tenanted) and are separately insured so insurance cover for these flats is not required.
The number of properties change in the course of an insurance year as a result of the exercise of new rights to buy and buy-back of properties mainly within the Contracting Authority's regeneration area. The Contracting Authority's Insurance Department administers the process, including issuance and/or replacement of bespoke insurance documents.
two.2.11) Information about options
Options: Yes
Description of options
3 Years with an option to extend for a further 2 Years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
The Authority published an Open tender (Publication Reference: 2022/S 000-032814), on 18 November 2022, which was scheduled to end 12:00 noon on 23 December 2022. During the Tender period 47 companies viewed the opportunity documentation and the Authority received and answered a couple of clarification questions. Although the tender was extended for a further two weeks, the Authority failed to receive any bids. The Authority therefore utilised the provisions of Section 32 of Public Contracts Regulations 2015 to negotiate and secure a quote from Protector Insurance. Accordingly the Authority will be urgently awarding the Contract to Protector insurance to take over from when the current insurance contract cover ends (31st March 2023). This VEAT notice is being issued in line with the Regulations.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Protector Insurance
Manchester
M3 3HF
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
FC033034
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £12,831,466.25
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
Royal Courts of Justice, The Strand
Strand, London
WC2A 2LL
Country
United Kingdom