Scope
Reference
ESFA2540
Description
East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of the servicing, maintenance and repair and occasional full renewal of the appliance bay doors on our fire stations located across East Sussex along with a few similar type doors on workshops and similar structures. It will also include a number of automated doors and barriers. This contract will be let to support our Estates Department.
This call off contract will cover a requirement for routine maintenance and statutory servicing along with ad-hoc repairs to our appliance bay doors, other building automated doors and site access gates and barriers. As a consequence of the requirements of the Procurement Act 23 (PA23) the scope of this contract has been reduced from previously, to aid bids from SME’s. The total replacement of a single door following accident damage may occasionally be requested but cyclical capital door replacements will now form part of a new term contract that will be tendered for at a future date.
Contract 1. Appliance Bay Doors, Automated Gates, Barriers and Doors, Servicing, Maintenance and Repair Services
Supplier
Contract value
- £299,998 including VAT
Above the relevant threshold
Award decision date
3 February 2026
Date assessment summaries were sent to tenderers
3 February 2026
Standstill period
- End: 12 February 2026
- 8 working days
Earliest date the contract will be signed
19 March 2026
Contract dates (estimated)
- 1 May 2026 to 30 April 2028
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
2 x up to months each.
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Information about tenders
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Suppliers
ABCA Systems Limited
- Public Procurement Organisation Number: PVZY-9487-PTNM
14 Silver Fox Way
Newcastle Upon Tyne
NE27 0QJ
United Kingdom
Region: UKC22 - Tyneside
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
All Round Security Ltd
- Companies House: 05095953
100 Penny Lane
Haydock
WA11 9DB
United Kingdom
Region: UKD71 - East Merseyside
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Arkas Ltd
- Companies House: 02253624
Headcorn Road
Sutton Valence
ME173EH
United Kingdom
Region: UKJ45 - Mid Kent
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Mr Vince Burke T/A Code Blue
- Public Procurement Organisation Number: PHPM-8651-ZGBQ
Stafford Close
Ashford
TN23 4TT
United Kingdom
Region: UKJ45 - Mid Kent
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Appliance Bay Doors, Automated Gates, Barriers and Doors, Servicing, Maintenance and Repair Services
Contracting authority
East Sussex Fire Authority
- Public Procurement Organisation Number: PVBN-6459-JTPV
HQ Church Lane
Lewes
BN7 2DZ
United Kingdom
Contact name: Glenn Johnston
Telephone: 01323462206
Email: glenn.johnston@esfrs.org
Website: http://www.esfrs.org
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government