Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Commercial Branch
C Block, HQ BFC
BF1 2AS
Country
Cyprus
NUTS code
CY - Cyprus
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance and Support of Sovereign Base Areas (SBAs) 112 Emergency and 1443 Non-Emergency Telephone System
Reference number
707290450
two.1.2) Main CPV code
- 50334110 - Telephone network maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Maintenance and support services of the Sovereign Base Areas (SBAs) 112 Emergency and 1443 Non-Emergency Telephone System. Full details of the current telephone system are held within the Statement of Requirements.
The Authority is looking for new recording system proposals through this tender process and there is the opportunity in future for further tech refreshes within the SBAs.
two.1.5) Estimated total value
Value excluding VAT: £262,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32551200 - Telephone exchanges
- 50334110 - Telephone network maintenance services
two.2.3) Place of performance
NUTS codes
- CY - Cyprus
Main site or place of performance
East and West Sovereign Base Areas within the Republic of Cyprus.
two.2.4) Description of the procurement
Maintenance and support services of the Sovereign Base Areas (SBAs) 112 Emergency and 1443 Non-Emergency Telephone System. Full details of the current telephone system are held within the Statement of Requirements.
The Authority is looking for new recording system proposals through this tender process and there is the opportunity in future for further tech refreshes within the SBAs.
This Contract will run for up to 5 Years with a core Contract of 3 years and up to two 1 Year option periods (3+1+1).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £262,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2024
End date
30 June 2027
This contract is subject to renewal
Yes
Description of renewals
The Authority believes that these services will continue to be required beyond contract expiry. Re-let to be carried out between 2027 and 2029, dependant on option periods utilised.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Core Contract: 3 Years - 01 July 2024 - 30 June 2027
Option Period 1: 1 Year - 01 July 2027 - 30 June 2028
Option Period 2: 1 Year - 01 July 2028 - 30 June 2029
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 April 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 April 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2027 - 2029
six.4) Procedures for review
six.4.1) Review body
Commercial Branch
C Block, HQ BFC
BF1 2AS
Country
Cyprus