Scope
Reference
LP/25
Description
Hull City Council (The Authority) is seeking tenders from interested organisations to provide SEND Outreach Services split into 4 lots. The tender is an open consisting of a one stage process. The contract is anticipated to commence 1st September 2025 ending by 31st August 2027 with an option to extend for a period of 3 x 12 month periods. The Authority has estimated the value of the Services to be £811,500 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Total value (estimated)
- £1,623,000 excluding VAT
- £1,947,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2027
- Possible extension to 1 September 2030
- 5 years, 1 day
Description of possible extension:
The Authority may extend the contract by up to 3 x 12 month periods subject to the Authority's discretion and satisfactory performance.
Main procurement category
Services
CPV classifications
- 80000000 - Education and training services
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 80310000 - Youth education services
- 80340000 - Special education services
Contract locations
- UKE11 - Kingston upon Hull, City of
Lot LOT-0001. Lot 1 - Intensive Communication and Interaction
Description
The Intensive Communication and Interaction Service will provide support for children within school years FS2 and above, until the end of Key Stage 1, with identified high-level speech, language and communication needs.
Lot value (estimated)
- £416,000 excluding VAT
- £499,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2 - Communication and Interaction
Description
The Communication and Interaction Service will provide support for children within school years FS2 and above, until the end of Key Stage 4, with identified high-level speech, language and communication needs. The children must reside within Hull boundary
Lot value (estimated)
- £526,000 excluding VAT
- £631,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3 - Social, Emotional and Mental Health Primary
Description
The Primary School SEMH Service will provide support for children within school years FS2 until the end of Key Stage 2, with identified SEMH needs, with some transition support into Secondary Schools where required.
Lot value (estimated)
- £438,000 excluding VAT
- £525,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4 - Social, Emotional and Mental Health Secondary
Description
The Secondary School SEMH Service will provide support for children within school years 7 until the end of Key Stage 4, with identified SEMH needs.
Lot value (estimated)
- £243,000 excluding VAT
- £291,600 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot LOT-0001. Lot 1 - Intensive Communication and Interaction
Lot LOT-0002. Lot 2 - Communication and Interaction
Lot LOT-0003. Lot 3 - Social, Emotional and Mental Health Primary
Lot LOT-0004. Lot 4 - Social, Emotional and Mental Health Secondary
ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com/
Technical ability conditions of participation
Lot LOT-0001. Lot 1 - Intensive Communication and Interaction
Lot LOT-0002. Lot 2 - Communication and Interaction
Lot LOT-0003. Lot 3 - Social, Emotional and Mental Health Primary
Lot LOT-0004. Lot 4 - Social, Emotional and Mental Health Secondary
ITT Response - Procurement Specific Questionnaire made available via YORtender https://yortender.eu-supply.com/
Particular suitability
Lot LOT-0001. Lot 1 - Intensive Communication and Interaction
Lot LOT-0002. Lot 2 - Communication and Interaction
Lot LOT-0003. Lot 3 - Social, Emotional and Mental Health Primary
Lot LOT-0004. Lot 4 - Social, Emotional and Mental Health Secondary
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
7 April 2025, 12:00pm
Tender submission deadline
14 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 May 2025
Award criteria
Lot LOT-0001. Lot 1 - Intensive Communication and Interaction
| Name | Type | Weighting |
|---|---|---|
| Price Schedule | Price | 30% |
| Delivery Methodology | Quality | 20% |
| Engagement | Quality | 15% |
| Staff Experience | Quality | 10% |
| Monitoring and Feedback | Quality | 10% |
| Safeguarding | Quality | 10% |
| Social Value | Quality | 5% |
Lot LOT-0002. Lot 2 - Communication and Interaction
Lot LOT-0004. Lot 4 - Social, Emotional and Mental Health Secondary
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 30% |
| Delivery Methodology | Quality | 20% |
| Engagement | Quality | 15% |
| Staff Experience | Quality | 10% |
| Monitoring and Feedback | Quality | 10% |
| Safeguarding | Quality | 10% |
| Social Value | Quality | 5% |
Lot LOT-0003. Lot 3 - Social, Emotional and Mental Health Primary
| Name | Type | Weighting |
|---|---|---|
| Price | Quality | 30% |
| Delivery Methodology | Quality | 20% |
| Engagement | Quality | 15% |
| Staff Experience | Quality | 10% |
| Monitoring and Feedback | Quality | 10% |
| Safeguarding | Quality | 10% |
| Social Value | Quality | 5% |
Other information
Payment terms
30 days.
Description of risks to contract performance
Further details of risks to contract performance can be found in the Invitation to Tender Documents, please see below list: Staff shortages Recruitment issues - due to teaching specific qualifications. System Failures - Third Party Software system failures. Subcontractors - use of subcontractors to deliver all or part of the service can no longer deliver due to insolvency or other circumstances. Changes in law - If an area is likely to have a known change in law but unsure on dates of implementation or modifications TUPE - Staff not transferring
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Justification for not publishing a preliminary market engagement notice
A preliminary market engagement event notice wasn't advertised via FTS due to the market engagement taking place prior to the new Procurement Act. A Market Engagement event took place for the SEND Outreach Services on 29th January 2025. The Market Engagement event was advertised via the regions e-procurement portal YORtender and via Contracts Finder. All suppliers who registered their interest was sent a MS Teams Invite.
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Lucy Pattinson
Telephone: +44 1482615737
Email: Lucy.Pattinson@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government