Section one: Contracting authority
one.1) Name and addresses
Barnet Enfield and Haringey Mental Health Trust
St Ann’s Hospital, St Ann’s Road
London
N15 3TH
Contact
Sophie Simberg
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://www.nelft.nhs.uk/about-us-procurement/
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/nellerdavies4/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/nellerdavies4/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of Facilities Management Soft Services
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Facilities Management Soft Services across the Trust portfolio. The Trust wish to consider a total or part provision as it is keen to offer some of the services to SME’s and local businesses on a separate but co-terminus contract arrangement. The proposed process will be Competition with Negotiation where the Trust will retain the right to award after the first stage without further negotiation. Alternatively, it may choose to instigate a further round of negotiation if the final solution is not achieved where, for instance, the MEAT score is within 10 percent of the nearest bidder.
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Visitor Catering
Lot No
3
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a restaurant, vending and hospitality service across the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.2) Description
two.2.1) Title
Procurement of Facilities Management Soft Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a range of Facilities Management Soft Services for the BEH estate which are managed by the Trust and their Contract Management team. The process will split into a prior information notice followed by a Contract Notice and requirement to complete a Supplier Questionnaire which will be evaluated and moderated by the Trust. Following this stage the Trust can shortlist to a minimum 3 providers to continue the negotiation process. The procurement will be a mix of document completion and negotiation sessions with the Trust . There is an option to run a further round of negotiation if there is no clear winning bid and the evaluation criteria for the entire exercise will be based on a suitable price/quality ratio set out in the procurement documents issued with the Contract Notice.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Trust reserves the right to submit an in-house bid or only partially award lots on a blended service basis
two.2) Description
two.2.1) Title
Patient Catering
Lot No
2
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of cleaning (excluding window cleaning) services across the BEH estate. This includes the procurement of a planned, routine cleaning regime as well as ad-hoc reactive, spot cleans as required as well as periodic and deep cleaning.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust Reserves the right to submit an in house bid or only partially award lots on a blended service basis
two.2) Description
two.2.1) Title
Cleaning
Lot No
4
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of cleaning (excluding window cleaning) services across the BEH estate. This includes the procurement of a planned, routine cleaning regime as well as ad-hoc reactive, spot cleans as required as well as periodic and deep cleaning.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis
two.2) Description
two.2.1) Title
Window Cleaning
Lot No
5
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a specialist, routine window cleaning service across the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.2) Description
two.2.1) Title
Pest Control
Lot No
6
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of planned and reactive pest control service across the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.2) Description
two.2.1) Title
Portering
Lot No
7
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a portering service across and between all of the sites within the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.2) Description
two.2.1) Title
Grounds Maintenance
Lot No
8
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a proactive grounds maintenance (including internal and external planting) as well as a responsive gritting and snow clearance service as required across the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.2) Description
two.2.1) Title
Waste
Lot No
9
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a waste collection, segregation and removal service from all sites within the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.2) Description
two.2.1) Title
Security
Lot No
10
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The procurement of a proactive, sensitive and considerate manned guarding, patrol and CCTV monitoring service across the BEH estate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £650,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 August 2023
End date
20 August 2028
This contract is subject to renewal
Yes
Description of renewals
This will be an initial contract of 5 years with the potential of a further 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The trust reserves the right to submit an in house bid or only partially award lots on a blended service basis.
two.3) Estimated date of publication of contract notice
16 May 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Barnet Enfield and Haringey Mental Health Trust
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Barnet Enfield and Haringey Mental Health Trust
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Barnet Enfield and Haringey Mental Health Trust
London
Country
United Kingdom