Scope
Reference
CCHA-(2026-2027)-004
Description
CCHA is seeking to procure and implement a fully integrated Human Resources Information System (HRIS), Learning Management System (LMS) and Payroll system that will modernise the organisation’s people-related processes, improve data insight, and enhance the experience of colleagues, managers and the People & Organisational Development team. The solution must support the complete colleague lifecycle, provide robust reporting, enable detailed historical data analysis, and offer a user-friendly, intuitive interface.
Total value (estimated)
- £90,000 excluding VAT
- £108,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 31 December 2027
- Possible extension to 31 December 2029
- 3 years, 3 months
Description of possible extension:
The contract can be extended for another 2 years on a yearly basis (1+1) based on performance and mutual agreement.
Main procurement category
Goods
CPV classifications
- 48450000 - Time accounting or human resources software package
Contract locations
- UK - United Kingdom
Participation
Conditions of participation
Bids to be submitted via Sell2wales.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 February 2026, 5:00pm
Tender submission deadline
3 March 2026, 2:00pm
Submission address and any special instructions
https://www.sell2wales.gov.wales/
Tenders to be submitted on Sell2Wales: www.sell2wales.gov.wales
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality/Technical | Technical questions |
Quality | 70.00% |
| Commercial | Commercial |
Cost | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359841
CCHA General Terms and Conditions
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359842
CCHA General Terms and Conditions - Schedule 2 for Goods
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359843
Technical Response Template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359844
Commercial Response Template
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359849
Specification
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359850
ITT
Contracting authority
Cardiff Community Housing Association (CCHA)
- Public Procurement Organisation Number: PTQR-5447-WPQL
Tolven Court, Dowlais Road
Cardiff
CF24 5LQ
United Kingdom
Contact name: Monia Lisa Carvalho
Email: monia-lisa.carvalho@ccha.org.uk
Website: http://www.ccha.org.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales