Section one: Contracting authority
one.1) Name and addresses
University of Northampton
University Drive
Northampton
NN1 5PH
Contact
Julia Gough
Telephone
+44 7725724199
Country
United Kingdom
NUTS code
UKF24 - West Northamptonshire
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofnorthampton/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofnorthampton/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofnorthampton/
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/universityofnorthampton/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ITT280 Provision of Cleaning and Janitorial Supplies
Reference number
ITT280
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Northampton is seeking an efficient, innovative, environmentally friendly, cost and financially competitive, high quality supplier of cleaning and janitorial supplies, conducted in an environmentally sound and sustainable manner. The Contractor shall be responsible for sourcing and delivery of the products as defined in an approved core list of items. Products required are cleaning and catering chemicals, paper goods and janitorial equipment.The University currently works on a consignments stock basis where stocks are kept topped up. The University of Northampton is looking for innovative supplier to further improve this process and demonstrate new ways of making the process seamless and deliver excellent services such as provision of and full access to an online ordering client portal.It is anticipated that the Contract will commence on 1st September 2021 and will run for 3 years with an option to extend for a further 1 year.
two.1.5) Estimated total value
Value excluding VAT: £210,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39800000 - Cleaning and polishing products
- 39831240 - Cleaning compounds
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
Main site or place of performance
Northampton
two.2.4) Description of the procurement
The University of Northampton is seeking an efficient, innovative, environmentally friendly, cost and financially competitive, high quality supplier of cleaning and janitorial supplies, conducted in an environmentally sound and sustainable manner. It must be noted that University of Northampton through this exercise seeks a supplier with proven track record of excellent service delivery, positive and satisfied customers experience achieved, capable of meeting its obligations with the scope of provided guidelines while provides measured quality in its services delivered.The University of Northampton has reaffirmed its commitment to combatting climate change by pledging to becoming net zero carbon by 2030. The institution’s management team has endorsed the pledge to deliver net zero carbon by 2030, which means the University needs to eliminate or offset 5,000 tonnes of carbon emissions by the end of the decade. You can see the University’s pledge on the https://www.oneplanetpledge.org/pledges. As a result, University of Northampton is looking for a supplier that has the same commitment and places green initiative such as recycling cardboards, less packaging and sourcing green and eco-friendly products where possible at the heart of their operations. As such the cardboard packaging shall consist of ≥ 80% recycled material. Products carrying a relevant Type Ecolabel fulfilling the listed criteria will be deemed to comply.The requirements of the latest revisions of the relevant EU Ecolabel criteria shall be met in full by those products which fall within their scope.The Contractor shall be responsible for sourcing and delivery of the products supplies as defined in an approved core list of items. Products required are cleaning and catering chemicals, paper goods and janitorial equipment.The University currently works on a consignments stock basis where stocks are topped up regularly. The University of Northampton is looking for innovative supplier to further improve this process and demonstrate new ways of making the process seamless and deliver excellent services such as provision of and full access and training on an online ordering portal/client portal which is required by the University to review products and prices.It is anticipated that the Contract will commence on 1st September 2021 and will run for 3 years with an option to extend for a further 1 year.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £210,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 1 year entirely at the University's discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tender is published on https://in-tendhost.co.uk/universityofnorthampton/. Please register your organisation, once registration is accepted you can access the tender documents.Contract value in II.1.5 and II.2.6 is an estimate based on £70000 per year for contract length.The University envisages entering a 3year contract with the option to extend the contract up to a further 1 years
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Comply with Health & Safety & Conformity Obligations under COSHH Regulations and undertake Reasonable Checks and instructions of use for the products.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 June 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The University reserves the right to cancel or amend this procurement at any stage and to not award the contract in whole or in part, and does not bind itself to accept any tender. The University shall not be liable for any costs or expenses (of any nature) incurred by any prospective service provider (or any of its consortium members or sub-contractors) in responding to this notice or in participating in this procurement process, including (without limitation) if the University cancels or amends this procurement process or makes no contract award. The estimated contract value is £210000 GBP for the 3-year term and wouldbe an estimated 280000 GBP if the contract was extended by 1 additional year extension.
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by the Public Contracts Regulations 2015.