Section one: Contracting authority
one.1) Name and addresses
Gwynedd Council
Procurement Unit, Council Offices, Shirehall Street
Caernarfon
LL55 1SH
Contact
Anwen Davies
anwendavies@gwynedd.llyw.cymru
Telephone
+44 1286679393
Country
United Kingdom
NUTS code
UKL12 - Gwynedd
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ARFOR PROGRAMME CHALLENGE FUND
two.1.2) Main CPV code
- 72224000 - Project management consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Gwynedd Council, on behalf of the councils of Anglesey, Gwynedd, Ceredigion and Carmarthenshire wish to commission a suitable company or individual/s to undertake the administration and management of the ARFOR Challenge Fund. The ARFOR Board and Officer Group will work closely with the successsful applicant in the design of the scheme and in the decision making process along with Welsh Government.
The work stream will establish a structure to address the need allowing Public sector Organisations; Private Sector Consortiums; Third Sector Organisations to apply for resources to develop and pilot activities that will address the Strategic Objectives of the Programme.
Two parts are envisaged for the Challenge Fund: a) Small Challenge Fund – builds on the experience of the similar challenge funds in the region and further afield to respond to the strategic objectives of the ARFOR Programme by offering support and funding of up to 30,000 pounds to trial ideas quickly and on a small scale (which in turn can lead to applications to the Large Challenge Fund). Beneficiaries of the Fund will also receive practical support and training in the process of innovation. b) Large Challenge Fund – a flexible fund that will offer funding to organizations individually or jointly to develop and implement plans responding to the strategic objectives of the ARFOR Programme and the Regional Challenges faced. The plans can be active within one single county, a combination of the counties or the ARFOR area as a whole. It is anticipated that plans for the Fund will be around 100,000 pounds on average. The scheme will be active across the four counties and will be managed regionally by the lead authority with input from all the counties.
two.1.5) Estimated total value
Value excluding VAT: £2,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72224000 - Project management consultancy services
- 79400000 - Business and management consultancy and related services
- 79411000 - General management consultancy services
- 79410000 - Business and management consultancy services
- 79411100 - Business development consultancy services
two.2.3) Place of performance
NUTS codes
- UKL12 - Gwynedd
- UKL11 - Isle of Anglesey
- UKL14 - South West Wales
Main site or place of performance
This contract is for delivery in Gwynedd, Isle of Anglesey, Ceredigion and Carmarthenshire Local Authority Areas only.
two.2.4) Description of the procurement
Gwynedd Council, on behalf of the councils of Anglesey, Gwynedd, Ceredigion and Carmarthenshire wish to commission a suitable company or individual/s to undertake the administration and management of the ARFOR Challenge Fund. The ARFOR Board and Officer Group will work closely with the successsful applicant in the design of the scheme and in the decision making process along with Welsh Government.
The work stream will establish a structure to address the need allowing Public sector Organisations; Private Sector Consortiums; Third Sector Organisations to apply for resources to develop and pilot activities that will address the Strategic Objectives of the Programme.
Two parts are envisaged for the Challenge Fund: a) Small Challenge Fund – builds on the experience of the similar challenge funds in the region and further afield to respond to the strategic objectives of the ARFOR Programme by offering support and funding of up to 30,000 pounds to trial ideas quickly and on a small scale (which in turn can lead to applications to the Large Challenge Fund). Beneficiaries of the Fund will also receive practical support and training in the process of innovation. b) Large Challenge Fund – a flexible fund that will offer funding to organizations individually or jointly to develop and implement plans responding to the strategic objectives of the ARFOR Programme and the Regional Challenges faced. The plans can be active within one single county, a combination of the counties or the ARFOR area as a whole. It is anticipated that plans for the Fund will be around 100,000 pounds on average. The scheme will be active across the four counties and will be managed regionally by the lead authority with input from all the counties.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £2,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per Terms & Conditions included within the project
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 May 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access PQQs / ITTs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant ITT to access the content
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ / ITT into your “My PQQs/ITTs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
If you have a question regarding the tender itself, please use the messaging facility within the system
The tender documents are available in both English and Welsh on E-tenderwales. For the English version, search ITT101722, for the Welsh version, search ITT101724.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=129828
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits that may apply are opportunities for work experience/work placements as part of the project. These will not be scored as part of the tender but are for information only.
(WA Ref:129828)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom