Section one: Contracting authority/entity
one.1) Name and addresses
Driver and Vehicle Standards Agency
Bristol
BS5 0DA
Contact
Jenny Newton
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Management Services 2
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
Fleet Management Services is a management service contract that provides DVSA with a single provider for the provision of managing the DVSA fleet of vehicles;
1. Including those funded through leasing arrangements and owned by DVSA
2. Mange the process of leasing and procuring vehicles on behalf of DVSA
3. Mange all invoices and payments arsing from the management of the DVSA fleet
4. Work with DVSA appointed vehicle converter to support the effective and efficient management of converted vehicle supplied to DVSA
5. Mange driving licence checks for all DVSA staff who require to drive a lease/hire vehicle for business purposes.
To ensure continuation of this service and further electric vehicle development as part of the Government Fleet Commitment target a contract is required for this service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,600,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Fleet Management Services is a management service contract that provides DVSA with a single provider for the provision of managing the DVSA fleet of vehicles;
1. Including those funded through leasing arrangements and owned by DVSA
2. Mange the process of leasing and procuring vehicles on behalf of DVSA
3. Mange all invoices and payments arsing from the management of the DVSA fleet
4. Work with DVSA appointed vehicle converter to support the effective and efficient management of converted vehicle supplied to DVSA
5. Mange driving licence checks for all DVSA staff who require to drive a lease/hire vehicle for business purposes.
To ensure continuation of this service and further electric vehicle development as part of the Government Fleet Commitment target a contract is required for this service.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to restricted procedure
Explanation:
Change of contractor would cause significant inconvenience or duplication of costs to the authority.
This recommendation is in accordance with Public Contracts Regulation (PCR) 2015 72(1)(b)(ii). To award the incumbent supplier Knowles Associates – Total Fleet Management Ltd a 12 month STA contract due to a combination of business factors. The transition of DVSAs fleet of vehicles for ICE to Electric Vehicles, the set of a new sustainability/fleet policy team. Therefore, we do not fully understand what we may want in a new service to inform the next contract term.
The intention is for a contract term of 12 months at a value of £6,000,000.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 January 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Knowles Associates Total Fleet Management Limited
Red Lion House, The Green, Great Bentley, Colchester, Essex
Colchester
CO7 8QG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £6,000,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
DfT
London
Country
United Kingdom