Section one: Contracting authority
one.1) Name and addresses
NORTH YORKSHIRE COUNTY COUNCIL
County Hall
NORTHALLERTON
DL78AD
Contact
Katie Longstaff
Telephone
+44 1609533450
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EdTech Partner
Reference number
DN511175
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority is seeking to establish an EdTech Partner. The Supplier shall be responsible for managing a Portal through which Customers shall purchase EdTech products and services. The Contract shall commence 13 July 2021 and shall be for a period of 2 years with an option to extend for a further two periods of 12 months (2+1+1).
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- AL - Albania
- AT - Austria
- BE - Belgium
- BG - Bulgaria
- CH - Switzerland
- CY - Cyprus
- CZ - Czechia
- DE - Germany
- DK - Denmark
- EE - Estonia
- EL - Greece
- ES - Spain
- FI - Finland
- FR - France
- HR - Croatia
- HU - Hungary
- IE - Ireland
- IS - Iceland
- IT - Italy
- LI - Liechtenstein
- LT - Lithuania
- LU - Luxembourg
- LV - Latvia
- ME - Montenegro
- MK - North Macedonia
- MT - Malta
- NL - Netherlands
- NO - Norway
- PL - Poland
- PT - Portugal
- RO - Romania
- RS - Serbia
- SE - Sweden
- SI - Slovenia
- SK - Slovakia
- TR - Turkey
- 1A - Kosovo
- AD - Andorra
- AE - United Arab Emirates
- AF - Afghanistan
- AG - Antigua and Barbuda
- AI - Anguilla
- AM - Armenia
- AO - Angola
- AQ - Antarctica
- AR - Argentina
- AS - American Samoa
- AU - Australia
- AW - Aruba
- AZ - Azerbaijan
- BA - Bosnia and Herzegovina
- BB - Barbados
- BD - Bangladesh
- BF - Burkina Faso
- BH - Bahrain
- BI - Burundi
- BJ - Benin
- BL - Saint Barthélemy
- BM - Bermuda
- BN - Brunei
- BO - Bolivia
- BQ - Bonaire, Sint Eustatius and Saba
- BR - Brazil
- BS - The Bahamas
- BT - Bhutan
- BV - Bouvet Island
- BW - Botswana
- BY - Belarus
- BZ - Belize
- CA - Canada
- CC - Cocos (Keeling) Islands
- CD - Congo (Democratic Republic)
- CF - Central African Republic
- CG - Congo
- CI - Ivory Coast
- CK - Cook Islands
- CL - Chile
- CM - Cameroon
- CN - China
- CO - Colombia
- CP - Clipperton
- CR - Costa Rica
- CU - Cuba
- CV - Cape Verde
- CW - Curaçao
- CX - Christmas Island
- DJ - Djibouti
- DM - Dominica
- DO - Dominican Republic
- DZ - Algeria
- EC - Ecuador
- EG - Egypt
- EH - Western Sahara
- ER - Eritrea
- ET - Ethiopia
- FJ - Fiji
- FK - Falkland Islands
- FM - Micronesia
- FO - Faroe Islands
- GA - Gabon
- GD - Grenada
- GE - Georgia
- GG - Guernsey
- GH - Ghana
- GL - Greenland
- GM - The Gambia
- GN - Guinea
- GQ - Equatorial Guinea
- GS - South Georgia and South Sandwich Islands
- GT - Guatemala
- GU - Guam
- GW - Guinea-Bissau
- GY - Guyana
- HK - Hong Kong
- HM - Heard Island and McDonald Islands
- HN - Honduras
- HT - Haiti
- ID - Indonesia
- IL - Israel
- IM - Isle of Man
- IN - India
- IO - British Indian Ocean Territory
- IQ - Iraq
- IR - Iran
- JE - Jersey
- JM - Jamaica
- JO - Jordan
- JP - Japan
- KE - Kenya
- KG - Kyrgyzstan
- KH - Cambodia
- KI - Kiribati
- KM - Comoros
- KN - St Kitts and Nevis
- KP - North Korea
- KR - South Korea
- KW - Kuwait
- KY - Cayman Islands
- KZ - Kazakhstan
- LA - Laos
- LB - Lebanon
- LC - St Lucia
- LK - Sri Lanka
- LR - Liberia
- LS - Lesotho
- LY - Libya
- MA - Morocco
- MC - Monaco
- MD - Moldova
- MG - Madagascar
- MH - Marshall Islands
- ML - Mali
- MM - Myanmar (Burma)
- MN - Mongolia
- MO - Macao
- MP - Northern Mariana Islands
- MR - Mauritania
- MS - Montserrat
- MU - Mauritius
- MV - Maldives
- MW - Malawi
- MX - Mexico
- MY - Malaysia
- MZ - Mozambique
- NA - Namibia
- NC - New Caledonia
- NE - Niger
- NF - Norfolk Island
- NG - Nigeria
- NI - Nicaragua
- NP - Nepal
- NR - Nauru
- NU - Niue
- NZ - New Zealand
- OM - Oman
- PA - Panama
- PE - Peru
- PF - French Polynesia
- PG - Papua New Guinea
- PH - Philippines
- PK - Pakistan
- PM - Saint Pierre and Miquelon
- PN - Pitcairn, Henderson, Ducie and Oeno Islands
- PR - Puerto Rico
- PS - Occupied Palestinian Territories
- PW - Palau
- PY - Paraguay
- QA - Qatar
- RU - Russia
- RW - Rwanda
- SA - Saudi Arabia
- SB - Solomon Islands
- SC - Seychelles
- SD - Sudan
- SG - Singapore
- SH - Saint Helena, Ascension and Tristan da Cunha
- SJ - Svalbard and Jan Mayen
- SL - Sierra Leone
- SM - San Marino
- SN - Senegal
- SO - Somalia
- SR - Suriname
- SS - South Sudan
- ST - Sao Tome and Principe
- SV - El Salvador
- SX - Sint Maarten (Dutch part)
- SY - Syria
- SZ - Eswatini
- TC - Turks and Caicos Islands
- TD - Chad
- TF - French Southern Territories
- TG - Togo
- TH - Thailand
- TJ - Tajikistan
- TK - Tokelau
- TL - East Timor
- TM - Turkmenistan
- TN - Tunisia
- TO - Tonga
- TT - Trinidad and Tobago
- TV - Tuvalu
- TW - Taiwan
- TZ - Tanzania
- UA - Ukraine
- UG - Uganda
- UM - United States Minor Outlying Islands
- US - United States
- UY - Uruguay
- UZ - Uzbekistan
- VA - Vatican City
- VC - St Vincent
- VE - Venezuela
- VG - British Virgin Islands
- VI - United States Virgin Islands
- VN - Vietnam
- VU - Vanuatu
- WF - Wallis and Futuna
- WS - Samoa
- YE - Yemen
- ZA - South Africa
- ZM - Zambia
- ZW - Zimbabwe
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
The Authority is seeking to establish an EdTech Partner. The Supplier shall be responsible for managing a Portal through which Customers shall purchase EdTech products and services. The Contract shall commence 13 July 2021 and shall be for a period of 2 years with an option to extend for a further two periods of 12 months (2+1+1).
The potential maximum value permitted via the Contract is £5,000,000. The total value of the procurement has been recorded as a range as no work or spend is guaranteed to the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Knowledge and experience / Weighting: 8
Quality criterion - Name: Developing key partnerships / Weighting: 10
Quality criterion - Name: Portal growth and vision / Weighting: 9
Quality criterion - Name: Customer journey / Weighting: 8
Quality criterion - Name: Customer feedback / Weighting: 6
Quality criterion - Name: Customer support / Weighting: 6
Quality criterion - Name: Marketing / Weighting: 9
Quality criterion - Name: Upgrades / Weighting: 4
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 July 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Two year initial period, followed by two optional further 12 month periods.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 May 2021
Local time
12:01pm
Information about authorised persons and opening procedure
An independent member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and:
• change the All Data drop down to Reference Number in the search drop down;
• enter the contract ID: DN511175;
• click Go, and the details of this contract should be displayed.
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com . For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
Permissible users of the Framework Agreement include:
UK
Local Authority Councils: county, unitary, district, borough, and metropolitan councils (parish and community councils are also permissible users)
England Scotland and Wales Local Councils - https://www.gov.uk/find-local-council
Northern Ireland Local Councils - https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland
Educational Establishments: nursery school, primary school, middle or high School, secondary school, academy, special school, pupil referral unit, further education college, university.
Schools in England https://www.gov.uk/government/publications/schools-in-england
Schools in Wales My Local School (gov.wales)
Educational Establishments in England and Wales https://www.gov.uk/guidance/get-information-about-schools
https://www.get-information-schools.service.gov.uk/
Schools in Scotland https://education.gov.scot/parentzone
Educational Establishments in Scotland http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/SchoolEstablishments
Schools and Educational Establishments in Northern Ireland https://www.education-ni.gov.uk/services/schools-plus
England Scotland and Wales Higher Education https://www.gov.uk/check-a-university-is-officially-recognised/overview
Northern Ireland Higher Education https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland
Education Trusts http://www.education.gov.uk/edubase/groups/search.xhtml?page=1
Police, Fire and Rescue, Maritime and Coastguard Agency Emergency Services:
UK Police Forces https://www.police.uk/forces/
England, Scotland and Wales Fire and Rescue Services https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
Northern Ireland Fire and Rescue Services https://www.nifrs.org/areas-districts/
UK Maritime & Coastguard Agency https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening
NHS bodies, the HSC (Northern Ireland) and Ambulance Services:
England NHS http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Scotland NHS http://www.scot.nhs.uk/organisations/
Wales NHS http://www.wales.nhs.uk/nhswalesaboutus/structure
Northern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/
England Ambulance Service http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Scotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspx
Wales Ambulance Service http://www.was-tr.wales.nhs.uk/Default.aspx?pageId=62&lan=en
Northern Ireland Ambulance Service http://www.nias.hscni.net/contact-us-2/contact-details/
Central Government Departments and their Agencies:
England / UK Central Government https://www.gov.uk/government/organisations
Scotland Government https://beta.gov.scot/about/how-government-is-run/directorates/
Wales Government https://gov.wales/about-us
Northern Ireland Government https://www.northernireland.gov.uk/topics/your-executive/government-departments
Registered Charities:
England and Wales Registered Charities http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx
Scotland Registered Charities http://www.oscr.org.uk/charities
Northern Ireland Registered Charities http://www.charitycommissionni.org.uk/charity-search/
Global Educational establishments
International Schools https://www.internationalschoolsearch.com/
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.