Scope
Description
The purpose of this procurement process is to select a supplier to evaluate the Archives Revealed funding programme between 2026 and 2029.
Total value (estimated)
- £120,883.33 excluding VAT
- £145,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 April 2026 to 30 June 2029
- 3 years, 2 months, 29 days
Main procurement category
Services
CPV classifications
- 79419000 - Evaluation consultancy services
Contract locations
- UKI - London
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 February 2026, 5:00pm
Tender submission deadline
9 March 2026, 5:00pm
Submission address and any special instructions
All communication regarding this tender to be sent to: Procurement@nationalarchives.gov.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
23 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Methodology and timeframe | The bidder will provide a project proposal outlining in detail the approach, methodology and timeframe they would propose to deliver this project and engage with the internal project team. |
Quality | 33.35% |
| Experience in similar projects | The bidders will explain their track record in the provision of monitoring and evaluation services; how this aligns with the heritage sector and with Archives Revealed's funding organisations; and... |
Quality | 25% |
| Team composition and management | The bidder will explain their experience in providing similar services and provide at least two examples of recent outputs and evaluation reports. These will only be used for assessing suppliers as... |
Quality | 16.66% |
| Pricing | This should include whether VAT is included, a breakdown of each person working on the project and what their day rates are, as well as how many days each member of the team will be allocated, as well... |
Price | 16.66% |
| Social Value | How bidder's proposed approach and methodologies will consider social value in delivering the evaluation. We would recommend that applicants focus their response on managing the environmental impacts... |
Quality | 8.33% |
Other information
Payment terms
An indicative payment schedule is included in the Invitation to Tender document attached to this published notice. This schedule is linked to milestone delivery.
1. Contract signature - 10% contract value (March 2026)
2. Client approval of the monitoring and evaluation framework - 20% contract value (May 2026)
3. Delivery of a client-approved baseline report - 20% contract value (December 2026)
4. Delivery of a client-approved interim report and mid-term review - 15% contract value (March 2028)
5. Delivery of a client-approved final report - 35% contract value (June 2029)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Tender for external evaluation partner_Archives Revealed Evaluation 2026 - 2029.pdf
Invitation to Tender document for Evaluation of the Archives Revealed Funding Programme 2026 - 2029
Contracting authority
The National Archives
- Public Procurement Organisation Number: PTBZ-4379-JQQX
Kew
Richmond
TW9 4DU
United Kingdom
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - central government