Section one: Contracting authority
one.1) Name and addresses
DURHAM COUNTY COUNCIL
County Hall
DURHAM
DH15UL
Contact
Denise Corrigan
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO417 Janitorial and Facilities Supplies Framework Solution
Reference number
NEPO417
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Durham County Council (DCC), the Lead Spoke Authority for NEPO (North East Procurement Organisation) is looking to approach the market shortly for the renewal of the NEPO417 Janitorial and Facilities Supplies Framework Solution.
There is an existing Framework Solution in place which is due to expire on 21st May 2022.
An fully compliant tender process will be used to re-procure this Framework and it is envisaged that DCC will be able to issue the Invitation to Tender (ITT) documentation potentially around mid-August 2021.
The Framework Agreement is likely to be for a maximum of 6 years in total.
The Scope of NEPO's Requirements currently covers the following:
Section 1 - Domestic/Cleaning Chemicals
Section 2 - Janitorial Supplies
Section 3 - Washroom Supplies
Section 4 - Environmentally Friendly Alternatives
NEPO's initial tender process was split into the following Geographical Lots:
Lot 1 - NEPO Regional North
Lot 2 - NEPO Regional South
Lot 3 - NEPO Regional Lot
The Framework Agreement was awarded to a single Provider under Geographical Lot 3 - NEPO Regional Lot.
two.1.5) Estimated total value
Value excluding VAT: £21,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Geographical Lot 1 - NEPO Region North
Lot No
1
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
- 98341130 - Janitorial services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
The Contracting Authorities under Geographical Lot 1 - NEPO Region North and who would be entitled to call of the Renewal of this Framework would be as follows:
• Durham County Council, including Durham Schools & Academies with an SLA with Durham County Council Corporate Procurement and other External Bodies such as Durham Constabulary and County Durham and Darlington Fire and Rescue Services
• Gateshead Council
• Newcastle-Upon-Tyne Council
• North Tyneside Council
• South Tyneside Council including South Tyneside Homes
• Sunderland City Council
• Northumberland County Council
two.2.4) Description of the procurement
The scope of the requirements for this Framework is to cover all of the following Sections within each Geographical Lot(s):
• Section 1 - Cleaning Chemicals ( Domestic & Industrial)
• Section 2 - Janitorial Supplies
• Section 3 - Washroom Supplies
• Section 4 - Environmentally Friendly Alternatives
two.2) Description
two.2.1) Title
Geographical Lot 2 - NEPO Region South
Lot No
2
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
The Contracting Authorities under Geographical Lot 2 - NEPO Region South who would be entitled to call off this Framework are as follows:
• Darlington Borough Council
• Hartlepool Borough Council
• Middlesbrough Borough Council
• Redcar and Cleveland Borough Council
• Stockton-On-Tees Borough Council
two.2.4) Description of the procurement
The scope of the requirements for this Framework is to cover all of the following Sections within each Geographical Lot(s):
• Section 1 - Cleaning Chemicals ( Domestic & Industrial)
• Section 2 - Janitorial Supplies
• Section 3 - Washroom Supplies
• Section 4 - Environmentally Friendly Alternatives
two.2) Description
two.2.1) Title
Geographical Lot 3 - Regional Lot
Lot No
3
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
The Contracting Authorities under Geographical Lot 3 - NEPO Regional Lot who would be entitled to call off this Framework are as follows:
• Durham County Council, including Durham Schools & Academies with an SLA with Corporate Procurement and other External Bodies such as Durham Police and Fire Services
• Gateshead Council
• Newcastle-Upon-Tyne Council
• North Tyneside Council
• South Tyneside Council including South Tyneside Homes
• Sunderland City Council
• Northumberland County Council
• Darlington Borough Council
• Hartlepool Borough Council
• Middlesbrough Borough Council
• Redcar and Cleveland Borough Council
• Stockton-On-Tees Borough Council
The renewal of this Framework Solution will also be made available to all NEPO Members Authorities and NEPO Associate Members in the North East Region.
two.2.4) Description of the procurement
The scope of the requirements for this Framework is to cover all of the following Sections within each Geographical Lot(s):
• Section 1 - Cleaning Chemicals ( Domestic & Industrial)
• Section 2 - Janitorial Supplies
• Section 3 - Washroom Supplies
• Section 4 - Environmentally Friendly Alternatives
two.3) Estimated date of publication of contract notice
18 August 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The purpose of this PIN is to provide advance notice to the market place of NEPO's intentions to potentially hold virtual one to one supplier meetings with interested organisations in the Cleaning and Hygiene Sector to help shape the future of this Framework Agreement. This market approach will be discussed further with the Solution's Steering Group Members.
One to one supplier meetings if conducted would be done so via Microsoft Teams or other secure meeting Platforms and will be limited to a particular number of suppliers. Those wishing to register their interest must do so in writing to Denise Corrigan (denise.corrigan@durham.gov.uk) by no later than 7th May 2021 at 12 Noon.
One to One meetings with interested suppliers would be strictly limited to a maximum of 30 minutes per session and will be allocated on a first-come-first-served basis.
It is stated that involvement in any One to One supplier meeting would be optional and would not provide a supplier an advantage in any manner nor would it constitute a supplier's intention to tender.
NEPO have already issued a Soft Market Consultation Questionnaire ("Questionnaire") which has been made accessible via the NEPO eTenderportal. Suppliers wishing to access and complete the Questionnaire must first register on the Portal (unless already registered) using the following linkhttps://pro.contract.due-north.com/register?openform.
The Questionnaire will allow a further opportunity for those suppliers unable to attend a one to one supplier meeting to contribute towards shaping the renewal of the NEPO417 Janitorial and Facilities Supplies Framework. The submission date for completed Soft Market Testing Questionnaires is Tuesday 4th May 2021 at 12 Noon.
NEPO will be also exploring the option of a National Lot and the potential to expand the Janitorial Solution nationally for wider accessibility for Public-Sector Organisations.
The results from the Questionnaire and interest from the Market will all help towards shaping the future of the renewal of this Solution.