Section one: Contracting authority
one.1) Name and addresses
Hastoe Housing Association
Marina House, 17 Marina Pl, Hampton Wick
Kingston upon Thames
KT1 4BH
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
Faithorn Farrell Timms
Orpington
BR6 0JA
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hastoe Housing Association Renewables Servicing and Maintenance
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The services required by the contracts, include but are not restricted to:
- Servicing and Safety Inspections of Air Source Heat Pumps, Ground Source Heat Pumps, Unvented Hot Water Cylinders, Solar Thermal Panels, Rain Water Harvesting Systems and Mechanical Ventilation with Heat Recovery (MVHR & PHVR)
- Associated Maintenance and Repairs to the above
- New and Replacement Installations
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
East
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The services required by the contracts, include but are not restricted to:
- Servicing and Safety Inspections of Air Source Heat Pumps, Ground Source Heat Pumps, Unvented Hot Water Cylinders, Solar Thermal Panels, Rain Water Harvesting Systems and Mechanical Ventilation with Heat Recovery (MVHR & PHVR)
- Associated Maintenance and Repairs to the above
- New and Replacement Installations
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contracts will commence in June, 2022, and run for a period of four years with the option for renewal, as decided by Hastoe, for an extension of up to a further four years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore eight years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
West
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The services required by the contracts, include but are not restricted to:
- Servicing and Safety Inspections of Air Source Heat Pumps, Ground Source Heat Pumps, Unvented Hot Water Cylinders, Solar Thermal Panels, Rain Water Harvesting Systems and Mechanical Ventilation with Heat Recovery (MVHR & PHVR)
- Associated Maintenance and Repairs to the above
- New and Replacement Installations
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contracts will commence in June, 2022, and run for a period of four years with the option for renewal, as decided by Hastoe, for an extension of up to a further four years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore eight years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to Tender Documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 May 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=225796.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:225796)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit