Section one: Contracting authority
one.1) Name and addresses
University of Exeter
Northcote House
Exeter
EX4 4QH
Contact
Jodie Underhay
Country
United Kingdom
Region code
UKK4 - Devon
National registration number
RC000653
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Venue and Hosting of UKMMN Conferences
Reference number
UOE/2024/084/JU
two.1.2) Main CPV code
- 55120000 - Hotel meeting and conference services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Exeter requires a venue to host the annual UKMMN Conference & Forum conference, funded by the Engineering and Physical Sciences Research Council. The contract will include the possibility of hosting four conferences on an annual basis, with the first taking place in May/June 2025. We would look to hold this event in the same venue for four consecutive years, though this decision would be made following review of the initial event.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £80,894
two.2) Description
two.2.2) Additional CPV code(s)
- 55120000 - Hotel meeting and conference services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
The University of Exeter requires a venue to host the annual UKMMN Conference & Forum conference, funded by the Engineering and Physical Sciences Research Council. The contract will include the possibility of hosting four conferences on an annual basis, with the first taking place in May/June 2025. We would look to hold this event in the same venue for four consecutive years, though this decision would be made following review of the initial event.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-033062
Section five. Award of contract
Contract No
1
Title
Venue and Hosting of UKMMN Conferences
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 February 2025
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Function Fixers
71-75 Shelton Street
London
WC2H 9JQ
Telephone
+44 2071868686
Country
United Kingdom
NUTS code
- UKI - London
National registration number
877713480
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £80,894
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom