Section one: Contracting authority/entity
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
anita.bainbridge@westlothian.gov.uk
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
http://www.westlothian.gov.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Fleet and Stores Management System
Reference number
CC7879
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
two.2.4) Description of the procurement at the time of conclusion of the contract:
On-premise software to manage all aspects of the council's vehicle fleet, workshop and stores functions
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 191-464077
Section five. Award of contract/concession
Contract No
CC7879
Title
Vehicle Fleet and Stores Management System
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 September 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Civica UK Limited
Castlegate House, Castlegate Drive,
Dudley
DY1 4TD
Country
United Kingdom
NUTS code
- UKG36 - Dudley
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £296,564
Section six. Complementary information
six.3) Additional information
(SC Ref:727340)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court and Justice of the Peace Court
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.3) Place of performance
NUTS code
- UKM78 - West Lothian
seven.1.4) Description of the procurement:
Additional functionality required for Stores job costing requirements.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£114,400
seven.1.7) Name and address of the contractor/concessionaire
Civica UK Limited
Castlegate House, Castlegate Drive,
Dudley
DY1 4TD
Country
United Kingdom
NUTS code
- UKG36 - Dudley
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification to existing system to accommodate additional stores functionality required by Operational Services.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Vehicle Fleet and Stores Management system has recently started to be used by the council. A change to supplier and or system at this time would cause significant inconvenience to the council and would have a detrimental affect on council budgets. This modification is in line with Regulation 72(1)(b) of the Public Contracts (Scotland) Regulations 2015.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £296,564
Total contract value after the modifications
Value excluding VAT: £410,964