Section one: Contracting authority
one.1) Name and addresses
Tunbridge Wells Borough Council
Town Hall
Tunbridge Wells
TN1 1RS
Contact
Miss Megan Hook
megan.hook@tunbridgewells.gov.uk
Telephone
+44 1892554110
Country
United Kingdom
Region code
UKJ46 - West Kent
Internet address(es)
Main address
http://www.tunbridgewells.gov.uk
Buyer's address
http://www.tunbridgewells.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tunbridge Wells Ice Rink
Reference number
DN663016
two.1.2) Main CPV code
- 79950000 - Exhibition, fair and congress organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
Tunbridge Wells Borough Council is inviting tenders for “Ice Rink Event Provider” provision at its annual ice rink in Calverley Grounds. The contract term will be an initial 1 year with a possible four annual extensions (1+1+1+1+1), extension subject to performance review. This year’s event will run from December 1st, 2023 – January 1st, 2024. If future events go ahead the ice rink will open and close at a similar time period.
The Ice Rink has been running in Calverley Grounds for 12 years. Last season (2022-23) it attracted 43,004 skaters, with increased footfall to the area from visitors watching the skaters or who just come along to take in the festive atmosphere. Anecdotally we had in excess of 80,000 visitors in the period.
Key Dates & Timeline for Procurement
Tender release: Tuesday 28th March 2023
Expression of Interest Deadline: 12:00pm Tuesday 25th April 2023
Deadline for submission of completed tenders: 12:00pm Tuesday 2nd May 2023
Evaluation: 3rd - 10th May 2023
Appointment of contractor: w/c 15th May 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ46 - West Kent
two.2.4) Description of the procurement
Tunbridge Wells Borough Council is inviting tenders for “Ice Rink Event Provider” provision at its annual ice rink in Calverley Grounds. The contract term will be an initial 1 year with a possible four annual extensions (1+1+1+1+1), extension subject to performance review. This year’s event will run from December 1st, 2023 – January 1st, 2024. If future events go ahead the ice rink will open and close at a similar time period.
The Ice Rink has been running in Calverley Grounds for 12 years. Last season (2022-23) it attracted 43,004 skaters, with increased footfall to the area from visitors watching the skaters or who just come along to take in the festive atmosphere. Anecdotally we had in excess of 80,000 visitors in the period.
Key Dates & Timeline for Procurement
Tender release: Tuesday 28th March 2023
Expression of Interest Deadline: 12:00pm Tuesday 25th April 2023
Deadline for submission of completed tenders: 12:00pm Tuesday 2nd May 2023
Evaluation: 3rd - 10th May 2023
Appointment of contractor: w/c 15th May 2023.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Cost criterion - Name: Cost / Weighting: 40%
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
1 January 2024
This contract is subject to renewal
Yes
Description of renewals
Initial one year term with an optional four annual extensions available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Tunbridge Wells Borough Council
TN1 1RS
Tunbridge Wells
Country
United Kingdom