Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Companies House
05126781
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
North & West Yorkshire - Primary School Group Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Primary group of Schools has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process.
The Schools involved are: -
• Horsforth Newlaithes Primary School, Leeds
• Grove Road Primary School, Harrogate
• St Oswalds Primary School, Guiseley
Further details about each School are given later in the document under 'The Schools'.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. It is the intention of the Schools to appoint a single contractor in order to maximise the benefits for all parties.
The financial structure of the contract is designed to reflect the Schools' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Tender Schedule:
Issue of Invitation to Tender - WC 18th March 2024
Bidding Companies to Visit Sites - 16th & 17th April 2024
Clarification Deadline - 6th May 2024
Clarification Return Deadline * - 10th May 2024
Deadline for return of Tender Responses - 17th May 2024 - 9:30am
Evaluation of Responses - Red Box - WC 20th May 2024
Presentation by shortlisted bidders - Mon 3rd June - Location TBC
Reference site visits - WC 10th June 2024
Contract Awarded by - 14th June 2024
Mobilisation Meeting - 19th June 2024
Contract Commencement - 1st Sept 2024
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
- UKE4 - West Yorkshire
Main site or place of performance
Horsforth Newlaithes Primary School, Victoria Crescent, Horsforth, Leeds LS18 4PT
Grove Road Community Primary School, Grove Road, Harrogate, HG1 5EP
St Oswalds C of E Primary School, The Green, Guiseley, Leeds, LS20 9BT
two.2.4) Description of the procurement
Site Visits:
Horsforth Newlaithes Primary School - 11:00am - 16th April 2024
St Oswalds Church of England Primary School - 11:00am - 17th April 2024
Grove Road Primary School - 12:30pm - 17th April 2024
The Primary Schools Group wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Schools' wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students.
The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The Schools' objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the Schools' management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the Schools'.
• Investment in the Schools' Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the Schools' through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all School activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Schools' and the Contractor.
• A Contractor that operates using the optimum level of staffing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 possible 1 year extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The documents are not available from www.redboxcs.com
Please request all documents from dd@redboxcs.com or admin@redboxcs.com
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 May 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 May 2024
Local time
9:31am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Documents are not available on www.redboxcs.com
Please request all documents from dd@redboxcs.com or admin@redboxcs.com
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom