Section one: Contracting authority
one.1) Name and addresses
University of Bristol
4th Floor, Augustine's Courtyard, Orchard Lane
Bristol
BS1 5DS
Telephone
+44 01179289000
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://tenders.bris.ac.uk/web/login.html
Additional information can be obtained from another address:
University of Bristol Tender Portal
Bristol
Contact
Steve Davies
Country
United Kingdom
NUTS code
UKK - South West (England)
Internet address(es)
Main address
Tenders or requests to participate must be submitted electronically via
https://tenders.bris.ac.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Strategy Management Software Platform
Reference number
ITT- 1007, IT-2112-039-PC-2187
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Later this year the University of Bristol will launch its revised Vision and Strategy. The strategy charts a decisive course for the future of our university, and will require a complex, multi-disciplinary and interdependent set of change initiatives to be delivered. To monitor and govern implementation of the Strategy, the University Executive Board (sitting as Strategy Implementation Board [SIB]) will need to maintain visibility of the link between the key themes, aims and objectives of the Strategy, its expected outcomes and the change activity (both centrally and locally delivered) to deliver them. It will also want to monitor progress and identify ‘triggers’ which prompt early interventions.
As a part of this initiative the University seeks to implement a Strategy management/monitoring platform or tool to act as the “master” version of the University’s strategic implementation plans, maintaining the “golden thread” through the key themes, aims and objectives of the Strategy. This tool is expected to provide the monitoring mechanism by which progress against strategic objectives will be reported in as effective and efficient manner as possible, including the framework of roles and responsibilities to facilitate effective ownership/governance of implementation and by utilising an agreed set of key and strategic performance indicators. The tool will be one element of a cultural and procedural change required to give the SIB the information it needs to effectively monitor implementation of the Strategy.
2. Aim
The implementation and use of the Strategy management platform is expected to provide the following benefits:
• Equip the SIB with an understanding of the change activity required to deliver the Strategy
• Prioritise activity effectively, and progress its implementation, in order to support decision-making and increase effectiveness of Strategy delivery
• Increase ownership of Strategy implementation through active engagement at the appropriate level within the organisation
• Improve visibility of, and accountability for, progress
• Streamline the monitoring of Strategy implementation, removing resource-intensive manual activity and duplication through use of a digital tool with managed access and version control
• Drive consistency and trust in the assessment of progress towards our objectives
A longer-term goal will be the integration of the University’s strategic risk management framework and processes. This is future planned work and will not be part of the current solution, but the supplier’s solution should be compatible with this objective.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Bristol
two.2.4) Description of the procurement
The procurement is specifically for the provision of a Strategy Management Software Platform.
The requirements are published in full at University of Bristol Tender Portal.
Please register and review Opportunities for access.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Upto an additional 24 months to be renewed annually
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 May 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 May 2022
Local time
5:00pm
Place
Remote
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Bidders have the right to appeal as set out in the Public Contracts Regulations 2015.
Proceedings under the PCR 2015 are time limited and any such proceedings must be brought in the High Court of England and Wales.