Section one: Contracting authority
one.1) Name and addresses
Littlehampton Town Council
Manor House, Church Street
LITTLEHAMPTON
BN17 5EW
Contact
Felix Gillett
fgillett@littlehampton-tc.gov.uk
Telephone
+44 1903723063
Country
United Kingdom
Region code
UKJ27 - West Sussex (South West)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.littlehampton-tc.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.gov.uk/contracts-finder
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Youth Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Youth Services in Littlehampton - Provision 2023.2026
two.1.2) Main CPV code
- 98133110 - Services provided by youth associations
two.1.3) Type of contract
Services
two.1.4) Short description
Littlehampton Town Council has budgeted £55,000 per annum for the provision of youth work services within the parish of Littlehampton for the three year period from September 2023 to September 2026. An existing staff team is already in place and would be expected to be employed by the new delivery agency via Transfer of Undertakings (Protection of Employment) regulations (TUPE) and retain their current conditions and rate of pay.
The Town Council is inviting proposals from suitable organisations for the entire delivery of this service.
two.1.5) Estimated total value
Value excluding VAT: £165,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Outline Specification:
1. Service is to support young people resident in the Littlehampton area.
2. Service to include school holiday outreach/detached youth work sessions. Outreach to include actively seeking to identify and provide support to young people not engaging with youth services and not causing trouble but still in need of support.
3. Service to include at least four sessions a week of open access youth provision including weekends.
4. Delivery to be led by professionally qualified (JNC) youth workers.
5. All youth workers, youth support workers and volunteers to receive professional supervision.
6. The delivery agency must have all relevant policies and procedures in place to ensure the protection of all young people they work with.
7. All staff and volunteers to be subject to enhanced DBS checks.
8. Delivery agency to implement mechanisms for young people to guide service delivery.
9. The delivery agency must have a proven track record of delivering youth services.
10. Currently three youth sessions a week are delivered from the Keystone Centre in Eldon Way, Wick. The Town Council is currently building a new youth and community centre on the opposite side of the road and expects these youth sessions to be transferred and delivered out of the new centre. This is expected to be completed in November 2023.
11. The Town Council is also working on plans to build a new community centre in North Littlehampton at Hampton Park. Should this be completed within the time frame of this contract the Town Council would like to explore providing youth services from this centre.
Measuring the Service Performance:
The delivery agency will be required to record and report the following outputs/outcomes:
1. No. of outreach sessions run
2. No. of open access youth sessions run
3. No. of young people engaged with (defined as 3 or more hours of engagement) including ages and gender
4. No. of young people receiving individual or group support
5. No. of young people helped into or back into education, training, volunteering or work
6. No. of volunteer support work hours
7. A breakdown of the attendance by young people in terms of electoral wards they live in
How to apply
Interested organisations should send their bid proposal to the Town Clerk at the address below by noon on Friday 5 May 2023.
Proposals should address:
1. The requirements of the specification
2. How much the organisation is asking for
3. The organisation's ability to deliver the service in Littlehampton
Bid proposals should be completed and signed in accordance with their company regulations.
Bid proposals must be returned in a stamped envelope (non-company franked) unmarked by any logos or franking machine print relating to the identity of the bidder, other than to state "Littlehampton Youth Work Bid Proposal".
To:
The Town Clerk
Littlehampton Town Council
The Manor House
Church Street
Littlehampton
West Sussex BN17 5EW
Enquiries
If you have any questions they should be addressed to Felix Gillett, Community Resources Officer and sent by email to fgillett@littlehampton-tc.gov.uk
Please note that all questions and answers will be made available to every organisation that has expressed an interest.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2023
End date
30 September 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Delivery to be led by professionally qualified youth workers (JNC).
All staff and volunteers to be subject to enhanced DBS
checks.
All youth workers, youth support workers and volunteers to receive professional supervision.
The delivery agency must have a proven track record of delivering youth services.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2023
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 May 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Littlehampton Town Council
Littlehampton
Country
United Kingdom