Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Kentigern House, 65 Brown Street
Glasgow
G2 8EX
Contact
Jonathan McNiven
jonathan.mcniven101@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-defence
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
OneFile Service Agreement
Reference number
710019451
two.1.2) Main CPV code
- 72252000 - Computer archiving services
two.1.3) Type of contract
Services
two.1.4) Short description
OneFile Eportfolio and OneFile Learning Hub as a central digital repository for the management of the PIP portfolio completion and accreditation.
This is a CoP National Governing Body for Police recommended database which will enable suitable recording, tracking and searchable data in the completion of the portfolio which allows accreditation of Service Police. This will also be essential when inspected by governing bodies to show the progress.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £48,831
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
OneFile Software Package
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
OneFile are the only company that deliver The OneFile Portfolio and Hub, and this is a system that is recognised and supported by the CoP, the National Policing organisation for standards, training and accreditation of Policing.
OneFile have previously had a contract with MoD, the contact for the MoD Police expired in 2020 after 5 years as a customer, however, a new contract would need to be created for this. RAF also use this system.
With the above information this is suitable and must be a single source business as there are no others that deliver.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
710019451
Title
OneFile Subscription
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OneFile Ltd
6th Floor, Corner Block, Quay Street,
Manchester
M3 3HN
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £48,831
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Kentigern House, 65 Brown Street
Glasgow
G2 8EX
Country
United Kingdom