Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of the Annual Service, Maintenance and Repair of Ventilation Units
two.1.2) Main CPV code
- 71315410 - Inspection of ventilation system
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Ventilation Units ensuring compliance with all relevant industry, manufacturers, and safety standards. Hillingdon Council has a housing stock portfolio of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing.
The purpose of this tender is to award the contract to one supplier to provide the Provision of the Annual Service, Maintenance and Repair of Communal & Dwelling Ventilation Units in Council Housing Properties
two.1.5) Estimated total value
Value excluding VAT: £319,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42521000 - Smoke-extraction equipment
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Hillingdon Council has a housing stock portfolio of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing.
The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.
Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC or equal & equivalent.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Cost criterion - Name: Price / Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £319,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 August 2021
End date
1 August 2024
This contract is subject to renewal
Yes
Description of renewals
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC or equal & equivalent.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 May 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3-5 Years
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice
Strand, London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre (2E/06)
High Street, Uxbridge
UB8 1UW
Country
United Kingdom