Scope
Reference
UoB/P EST - 00000721
Description
Provision of Facilities Management Services to the University of Bedfordshire with services split across multiple lots
Total value (estimated)
- £5,635,948.66 excluding VAT
- £6,763,140 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 August 2026 to 2 August 2029
- Possible extension to 2 August 2031
- 5 years
Description of possible extension:
3 + 1 + 1 till 02/08/2031
Main procurement category
Services
CPV classifications
- 31625200 - Fire-alarm systems
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50531200 - Gas appliance maintenance services
- 50531000 - Repair and maintenance services for non-electrical machinery
- 71314100 - Electrical services
- 79993000 - Building and facilities management services
- 50750000 - Lift-maintenance services
Contract locations
- UKH2 - Bedfordshire and Hertfordshire
Lot constraints
Description of how multiple lots may be awarded:
Bidders are able to submit bids for multiple lots
Lot 1. Lifts
Description
Provision of Lift Maintenance
Lot value (estimated)
- £458,333.33 excluding VAT
- £550,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Fire, Life, Safety, Fire dampsters, evac Chairs maintenance
Description
Provision of Fire, Life, Safety, Fire Dampsters and Evacuation Chairs maintenance
Lot value (estimated)
- £1,640,000 excluding VAT
- £1,968,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Air Handling
Description
Provision of Specialist Air Handling Plant, Air Handling Equipment, LEV Maintenance including windowmaster and Breathing buildings
Lot value (estimated)
- £1,059,437.50 excluding VAT
- £1,271,325 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Mechanical Engineering Services
Description
Including Rain Water Harvesting, plant room including Gas safe, Heating Closed loop
Lot value (estimated)
- £483,333 excluding VAT
- £580,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. F Gas Works
Description
Air Source Heat Pump and Chilled Water compressors
Lot value (estimated)
- £270,833 excluding VAT
- £325,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Electrical Services
Description
Provision of Electrical Services
Lot value (estimated)
- £791,666 excluding VAT
- £950,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Building Fabric
Description
Building Fabric Maintenance
Lot value (estimated)
- £932,345.83 excluding VAT
- £1,118,815 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lifts
Lot 2. Fire, Life, Safety, Fire dampsters, evac Chairs maintenance
Lot 3. Air Handling
Lot 4. Mechanical Engineering Services
Lot 5. F Gas Works
Lot 6. Electrical Services
Lot 7. Building Fabric
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
23 February 2026
Enquiry deadline
16 March 2026, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
30 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 June 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Will be on advertised tender documents |
Price |
Weighting description
Will be on advertised tender documents
Other information
Payment terms
30 days from reciept of invoice
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
An initial selection process will be published in February 2026 and a subsequent tender after selection is concluded. Subsequent tender will be competed only amongst succesfully selected participants in the selection process
Documents
Documents to be provided after the tender notice
There will be an initial prequalification stage. Invited bidders will then be invited t full tender where full documents will be published
Contracting authority
University of Bedfordshire
- UK Register of Learning Providers (UKPRN number): 10007152
University Square
Luton
LU1 3JU
United Kingdom
Email: Procurement@beds.ac.uk
Website: https://www.beds.ac.uk/
Region: UKH21 - Luton
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)