Scope
Description
The University seeks proposals from qualified suppliers for the provision of reactive maintenance, servicing, and Planned Preventative Maintenance (PPM) for all catering and refrigeration equipment, in all hospitality and retail outlets. The contract will be split into two lots:
1.Catering Equipment
2.Refrigeration
Suppliers are expected to ensure high standards of service delivery, maintaining operational excellence across our facilities. The aim is to partner with suppliers that can deliver consistent and reliable maintenance support, contributing to the seamless operation of the University's catering and retail services.
This tender is divided into distinct lots: Lot 1 for Catering Equipment and Lot 2 for Refrigeration. Suppliers can bid for either one or both lots, based on their expertise and capacity. This will also include a site visit at the University of Bath which will give bidders a chance to look at the required areas for lot 1 & lot 2.
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Total value (estimated)
- £516,000 excluding VAT
- £619,200 including VAT
Above the relevant threshold
Main procurement category
Services
Not the same for all lots
CPV classifications, contract locations and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Catering Equipment
Description
The University operates multiple hospitality outlets across campus including 4 West Cafe, Parade, Pitstop, The Fountain, Limetree, Polden (operational during the summer), Claverton Kitchen, The Sports Cafe, The Edge, and Pavilion. These outlets feature a diverse array of catering equipment, including commercial ovens, deep fryers, grills etc. Additionally, the retail outlet, Fresh Grocery Store, features commercial ovens in its bakery section. We require a supplier who is readily available for reactive maintenance callouts for this extensive and varied range of equipment. Additionally, a robust Planned Preventative Maintenance (PPM) service is crucial. We are looking for a supplier who can adapt to our aging estate and focus on PPM with detailed service reports. This approach is to ensure everyday repairs are managed efficiently, and a long-term economic assessment of our current estate is facilitated to ultimately achieve cost savings.
Lot value (estimated)
- £338,400 including VAT
Contract dates (estimated)
- 9 June 2025 to 9 June 2029
- 4 years, 1 day
CPV classifications
- 50883000 - Repair and maintenance services of catering equipment
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Lot 2. Refrigeration
Description
The refrigeration needs span across the aforementioned hospitality outlets and include walk-in refrigerators, display fridges, freezers etc. Our two campus retail stores also feature an assortment of refrigeration units. The supplier should provide a reactive maintenance service along with a comprehensive PPM service for the entire estate detailed within this tender. This PPM schedule should encompass both the hospitality outlets and the retail stores, aiming to maintain optimal operational conditions throughout the year.
Lot value (estimated)
- £280,800 including VAT
Contract dates (estimated)
- 16 June 2025 to 16 June 2029
- 4 years, 1 day
CPV classifications
- 45331231 - Installation work of refrigeration equipment
- 50883000 - Repair and maintenance services of catering equipment
Submission
Enquiry deadline
10 April 2025, 1:00pm
Tender submission deadline
23 April 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
20 May 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Criterion 1 | Long criteria description |
Price | 60% |
| Criterion 2 | Long criteria description |
Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The University of Bath
- Public Procurement Organisation Number: PNGV-7869-ZHZQ
University of Bath,, Claverton Down
Bath
BA2 7AY
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government