Scope
Description
Newtown and Llanllwchaiarn Town Council are looking to replace their aging Christmas lights.
There are currently permanent wire supports for festoon lighting on High Street, Broad Street, Welsley Street, The Cross, Severn Street, St. Mary's Close, Market Street, Parkers Lane, Short Bridge Street and both sides of Long Bridge.
Tenders must be submitted via email by 28 April 2025, no later than 12 noon
Tenders must be submitted to enquiries@newtown.org.uk titled NEWTOWN CHRISTMAS LIGHTS' addressed to the Development Manager, Newtown &
Llanllwchaiarn Town Council, The Cross, Broad Street, Newtown, Powys, SY16 2BB.
You will receive an acknowledgement receipt for your tenders within 5 working days.
Should you have any queries, please contact:
Joanna Hughes (Development Manager)
Phone 01686 639 176
Total value (estimated)
- £27,500 excluding VAT
- £33,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 9 May 2025 to 10 October 2025
- 5 months, 2 days
Options
The right to additional purchases while the contract is valid.
To include purchase or lease of lights depending on costs.
Main procurement category
Goods
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 31600000 - Electrical equipment and apparatus
Contract locations
- UK - United Kingdom
Submission
Tender submission deadline
28 April 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost effectiveness | Cost-effectiveness (30%) - Providing the greatest value for taxpayers while maintaining affordability and quality. |
Cost | 30.00% |
| Quality and Creativity of Designs | Assessing the perceived quality, innovation, and evidence of adherence to manufacturing standards. |
Quality | 30.00% |
| Experience and Track Record | Evaluating proven success in similar projects, supported by references and portfolios |
Quality | 20.00% |
| Quantity | Reviewing the total number of lights, motifs, and decorations offered within the fixed price. |
Quality | 10.00% |
| Sustainability and Energy Efficiency | Prioritising energy-efficient solutions, eco-friendly materials, and waste minimisation. |
Quality | 10.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=328363
Tender document for the supply of Newtown Christmas Lights
Technical specifications to be met
http://www.newtown.org.uk
All Christmas lights comply with the British Standards Institution (BSI) guidelines, specifically BS EN 60598 for luminaires, to ensure safety and quality.
Contracting authority
Newtown and Llanllwchaiarn Town Council
- Public Procurement Organisation Number: PWRT-7435-CPTZ
The Cross
Newtown
SY16 2BB
United Kingdom
Contact name: Joanna Louise Marion Hughes
Telephone: +441686639176
Email: joanna.hughes@newtown.org.uk
Website: http://www.newtown.org.uk
Region: UKL24 - Powys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales