Section one: Contracting entity
one.1) Name and addresses
ABELLIO EAST ANGLIA LTD
11th Floor,1 Stratford Place, Westfield Stratford City, Montfichet Road
LONDON
E201EJ
Contact
Kitty Sheeran
Kitty.Sheeran@greateranglia.co.uk
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
Companies House
07861414
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/cCq6y
Additional information can be obtained from the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Commercial Property Management Services
Reference number
AEA230004
two.1.2) Main CPV code
- 70332200 - Commercial property management services
two.1.3) Type of contract
Services
two.1.4) Short description
Abellio East Anglia are looking to procure a managing agent for commercial property services across three TOC networks; Greater Anglia, East Midlands Railway and West Midlands Trains. It is intended to run a single Procurement event, with the ability to award three (3) separate contracts for each TOC to manage. Each will have its own individual term, based on their own National Rail Contract term date. Full details will be covered in the ITT documentation.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
Main site or place of performance
Across the geographical networks of East Midlands Rail, West Midlands Trains, Abellio East Anglia t/a Greater Anglia
two.2.4) Description of the procurement
Commercial property management services for East Midlands Rail, West Midlands Trains, Abellio East Anglia t/a Greater Anglia
two.2.14) Additional information
This procurement will be exempt from a UCR procedure based on to regulation 29
two.3) Estimated date of publication of contract notice
25 March 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of expressions of interest
Date
3 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
Date: 23 March 2023
Re: Request for an Expression of Interest ("EOI")
Commercial Property and Advertising Managed Services for:
- Abellio East Anglia Ltd ("Greater Anglia")
- Abellio East Midlands Ltd ("East Midlands Railway")
- West Midlands Trains Ltd ("West Midlands Trains")
1. Overview
Greater Anglia is seeking to procure a managing agent for Commercial Property and Advertising Managed Services for itself and 2 (two) other Train Operating Companies ("TOCs"): East Midlands Railway and West Midlands Trains.
Greater Anglia, East Midlands Railway, and West Midlands Trains are under the common control of Transport UK, a new UK-owned and UK-managed group serving millions of rail and bus passengers in the UK.
It is intended to run a single Procurement event, where interested parties will be invited to submit a proposal for all 3 (three) TOCs, with the ability to award the successful party three (3) separate contracts, one for each TOC. Each contract will have its own individual term, based on the term of each TOCs respective National Rail Contract term date. Further information will be provided within the published ITT.
This procurement will be exempt from a UCR procedure based on to regulation 29
Suppliers interested in tendering for these services are invited to respond to this Expression of Interest (EOI) by completing and submitting your response through the Procurement portal Wax Digital http://redirect.transaxions.com/events/cCq6y by the deadline of 03 April 2023 12:00
2. Background to Managed Services
This Expression of Interest provides a high-level overview of the required Commercial Property and Advertising Managed Services for this opportunity.
Please note a full detailed specification will be provided as part of the full procurement process and advertised through GA's Procurement Portal.
Commercial Property:
Management of relationship with commercial property tenants.
Management of existing commercial property leases, including renewals, rent reviews, other lease amendments, property inspections.
Collection and management of rent, deposits, service charges, utilities and the debtors ledger.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new commercial property tenants.
Commercial property dilapidations
Advertising
Management of relationship with advertising providers in station and on train.
Management of existing advertising contracts with third parties, including renewals, reviews, and other contractual amendments.
Collection and management of advertising contractual revenues.
Provision of back off accounting services, including invoicing and remittances.
Provision of management information.
Seeking and developing opportunities for new advertising opportunities.
3. Proposed Procurement Timeline
The proposed procurement timeline is set out below.
Activity & Dates
1. Expression of Interest issued on Find a Tender 23 March 2023
2. Responses to expression of interest returned 03 April 2023
3. Issue tender documents 11 April 2023
4. Tender returns 09 May 2023
6. Contract award (subject to any required mobilisation) 22 May 2023 onwards
4. Conclusion
Suppliers interested in tendering for these services are invited to respond to this EOI opportunity by responding through the Procurement portal Wax Digital by the deadline of midday 03 April 2023.